Legal Process Assistant Ii

Overview

Your outstanding customer service experience, computer skills, and attention to detail may meet the minimum qualification for a rewarding public service career with the Snohomish County District Court.

This job posting serves to fill one current vacancy at the Everett Division and creates a registry for up to six months to fill future vacancies. The current vacancy is at the Everett Division, but placement could be in any of our four locations:
Cascade Division in Arlington, WA;
Evergreen Division in Monroe, WA;
Everett Division in Everett, WA; and South Division in Lynnwood, WA.

• Assists the general public, defendants, attorneys and law enforcement representatives in person or by phone by answering questions, explaining court procedures, scheduling trial and hearing dates, locating information from court records and providing it to the public as appropriate.
• Receives, records and processes payment of court fines, bail, penalty assessments and fees; enters payments on a computer terminal and issues receipts; prepares time payment agreements; monitors payments and takes appropriate action on past‑due accounts.
• Receives, processes and issues legal documents such as subpoenas, warrants, summons, judgments and dispositions; reviews items for accuracy, completeness and signatures; forwards documents to other agencies as necessary.
• Enters information into correct records on a computer terminal; makes docket entries involving pleas, dispositions, sentences, motions and notices; updates, retrieves and processes computer data.
• Reviews and prepares case files for court sessions; pulls all related files; prepares and types documents as necessary.
• Schedules court hearings; prepares notices for litigants; prepares court calendars; records courtroom proceedings; maintains recording logs, marks exhibits and processes orders of the court; records documents filed in open court; provides required forms to defendants and other parties and secures necessary signatures.
• Processes commitments, releases and referrals; monitors cases for compliance with court orders; prepares files and refers defendants to agencies as directed by judge; enters compliance reports and other documents into files and records; contacts other agencies as required; refers cases of noncompliance to judge and prepares summons and warrants as required; verifies completion of judge's orders and closes files.
• Assists in the scheduling and coordination of jury trials; prepares and/or mails out juror information, cost bills, sign‑in sheets, information sheets and selection cards; signs in jurors; contacts jurors who do not respond; prepares jury‑related statistics.
• May perform all the duties of subordinate‑level employees; relieves in all areas of the district court/juvenile court as assigned.

• At least one (1) year of court legal processing experience in a District Court, Juvenile Court or Superior Court, or an equivalent combination of training and/or experience, or successful completion of the training period for the Legal Process Assistant I.
• Ability to type 35 words per minute.
• Must pass job‑related tests.

• Standard office practices, procedures and machines.
• Basic arithmetic.
• Enter information into a computer system.
• Assist the public in determining what their needs are.
• Communicate effectively with people regardless of age, sex or social, economic or cultural background, including persons with social or behavioral problems, and communicate with litigants in both supportive and confrontive modes.
• Obtain information from defendants in the face of hostility and dispute.
• Maintain records and prepare related forms, documents, statements and reports.
• Work with minimum supervision.
• Follow oral and written instructions.
• Operate standard office equipment.
• Operate standard office software packages (word processing, spreadsheet, database, email, and calendaring).
• Meet deadlines and cope with interruptions.
• Make arithmetic calculations.
• Learn and be able to clearly explain applicable laws and ordinances, procedures and practices.
• Exercise good judgment under stressful circumstances.