Executive Administrative Assistant Fortive Everett, WA, Posted ago

Position: Executive Administrative Assistant Fortive Everett, WA, United States Posted 16 hours ago
## Executive Administrative Assistant Everett, WA, United States Fortive is seeking an exceptional, self-motivated, and versatile Executive Assistant to support Fortive Corporate leaders across the corporate function.  The ideal candidate must be proactive with excellent problem-solving and judgment skills, and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively.
This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and integrity and professionalism in handling confidential information. Individual must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.

This position is in Everett, WA; and must be on-site.
** Responsibilities:
*** Maximize Executive's efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executive's day is organized and productive
* Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
* Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.)
* Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made
* Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs
* Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner
* Prepare, reconcile, and track expense reports
* Oversee department operations, including invoice processing and review
* Partner with the Executive team and other Executive Assistants to create a seamless support environment
*
* Qualifications:

*** 5+ years of previous experience supporting senior executives
* Proficiency with Microsoft Office:
Outlook, Excel, Word, PowerPoint, and Share Point
* Detailed planning, time management, and organizational skills
* Exceptional written, verbal, and interpersonal communication skills
* Understands and meets deadlines and time-sensitive issues in a fast-paced environment
* Builds relationships with the assistant community as well as with internal/external leaders and other team members
* Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
* Quickly learns and adopts new technologies
* Able to change direction as needed and perform with unanticipated interruptions or pressures
* Collaborative, team player; willing to jump in and do the work needing to be done
** Preferred

Skills:

*** Experience managing projects through completion
* Event planning and management experience a plus
* Associate or bachelor’s degree preferred#LI-CS23
** Fortive Corporation Overview
** Fortive’s essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in…