Clerk II, Part - Time; AFSME​/UNION

Position Information

• Position Type:
  Parks and Recreation/ Clerk II, Part-Time
• Date Posted: 2/27/2026
• Location:
  
  Fleetwood-Jourdain Center
• Date Available:
  
  TBD
• Closing Date: 03/13/2026

$25.720 - $32.846/ Hourly (Starting salary is dependent on qualifications, but most cases no higher than the midpoint for range.)

SCHEDULED

HOURS:

Tuesday-Friday, 3:00pm-8pm;
Saturday, 8:30am-1pm. Some evenings and weekend hours may be required for programs, events or operational needs.

Performs a wide variety of clerical duties that requires some independent judgment and action. Maintains files of a specialized nature. Compiles, analyzes and forwards information. Provides information to supervisors, and the general public. Operates routine office equipment, performs word processing as required.

• Accurately process, enter, and tabulate data using both general and specialized software (e.g., Rec Trac).
• Maintain and compile records, reports, and spreadsheets related to programs, registration, and finance.
• Set up and manage central filing systems for all Center records. Type and prepare memoranda, meeting minutes, reports, invoices, and other correspondence as needed.
• Compute wages and process payments for contractual employees. Audit daily financial transactions and Rec Trac registration batches for accuracy.
• Prepare daily and weekly bank deposits and coordinate pick-ups with the City’s financial department.
• Maintain and reconcile Center budget line items and cross-check bills against expenses.
• Monitor scholarship applications and verify documentation for City of Evanston scholarships and/or Childcare Assistance Program (CCAP) through Illinois Action for Children.
• Serve as the primary customer service liaison, answering telephones, emails, and in-person inquiries in a professional and friendly manner.
• Provide detailed program and registration information, assist with sign‑ups, and process transactions.
• Conduct customer interviews for program eligibility, registrations, or inquiries.
• Manage customer receipts, statements, invoices, and refund processing as necessary.
• Supervise and support part‑time or clerical staff during scheduled shifts.
• Train new employees in office operations, registration procedures, and software systems (Rec Trac, etc.).
• Initiate and maintain onboarding documentation and Personnel Change forms for new hires.
• Prepare bi‑weekly payroll information for processing by the Payroll Coordinator.
• Set up and monitor facility usage for scheduled programs and special events. Monitor enrollment minimums and maximums; consult with Center Manager and Program Manager to cancel or adjust class offerings as needed.
• Manage waitlists and contact participants when openings become available.
• Assist with program logistics, light custodial support, and event coordination as required.
• Open and close the facility according to scheduled hours.
• Perform basic safety checks and report facility‑related concerns.
• Submit work orders and follow up on repairs and maintenance with Facilities Management.
• Maintain office equipment and arrange for repairs as needed.
• Maintain inventory and order office supplies and materials as needed.
• Sort and distribute incoming mail; prepare and send outgoing correspondence.
• Attend departmental meetings and represent the Center as needed.
• Perform other duties as assigned by the Center Manager or Program Manager to support overall operations.
• Ability to establish and maintain effective working relationships with supervisors, co‑workers, and the public.
• Ability to greet the public in a courteous manner.

• Must possess a high school diploma/GED or higher.
• Must have at least two (2) years direct experience in an Administrative Assistant role, or three (3) plus years of closely related administrative experience.
• One (1) or more years computer experience including word processing and database applications is highly desirable.

Ability to exert up to 30 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Expressing or exchanging ideas by means…