Business Administrator

Job : 53299

Location: Evanston, Illinois

SoC Administration

EXS/6

Target hiring range for this position will be between $60,000-$65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Administers operational, financial, & business functions in support of the area/unit's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs by exchanging information.

Please note:

Standard office hours. Role may be done in a hybrid environment, with the expectation that they are onsite 3 days per week.

Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

• Budget & Financial
• Facilities & Safety
• Faculty Support
• Human Resources
• IT Services

• EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions.
• EE administers policy.

• Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
• Ensures prompt payment of invoices, researching errors/delayed transactions.
• Monitors open encumbrances & deficit chart strings.
• Level I NU Financials approver.
• Reviews & reconciles actual expenses to budget per NU Audit guidelines.

• Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
• Brings requests for building & space improvements to attention of management.
• Completes appropriate section of annual SIMS survey following NU protocol.
• Participates in communication of area safety plan.

• Initiates HRIS appointment paperwork.

• Maintains excellent working relationship with Office of Human Resources.

• Acts as liaison to IT to ensure technology systems are properly installed & maintained.
• Appropriates necessary hardware, software & network infrastructure services from central or internal IT.
• Issues work order requests for maintenance, repairs & upgrades.

• Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.

Performs other duties as assigned.

• Successful completion of a full 4‑year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 2 years’ administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

• Communication:
  Clearly and professionally communicates information verbally and in writing; demonstrates active listening.
• Attention to Detail:
  Accurately completes tasks, reviews work for errors, and follows established processes.
• Time Management:
  Prioritizes multiple tasks, meets deadlines, and adapts to changing needs.
• Organization:
  Manages information, documents, schedules, and workflows efficiently.
• Technology Proficiency:
  Comfortable using MS Office (Excel, Word, Outlook), databases, and enterprise systems.
• Customer/Client Service:
  Responds promptly and respectfully to faculty, staff, students, and external partners.
• Problem Solving:
  Identifies issues, gathers information, and collaborates to implement solutions.
• Teamwork/
  
  Collaboration:
  
  Engages productively with colleagues across units and central offices.

• Bachelor's degree in…