Executive Assistant

Description We are looking for a dedicated Executive Assistant to provide high-level support to executives and board members. In this Contract to permanent position, you will play a vital role in managing schedules, organizing travel arrangements, and coordinating important events. This role requires someone who is detail-oriented, self-motivated, and capable of working independently with minimal supervision.

Responsibilities:

- Manage and maintain executive calendars, ensuring all meetings, appointments, and deadlines are accurately scheduled.

- Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation for executives and board members.

- Facilitate logistics for executive meetings, including preparing agendas, distributing materials, and ensuring all required resources are available.

- Handle event coordination for board meetings and other organizational gatherings, ensuring seamless execution.

- Prepare detailed rooming lists and itineraries for multi-day events, ensuring all arrangements are tailored to participants' needs.

- Act as a point of contact for board members, addressing inquiries and resolving scheduling or travel-related issues.

- Ensure all communications are clear, timely, and aligned with organizational standards.

- Assist with administrative tasks to support executive operations, including document preparation and expense reporting.

- Work independently while following established guidelines to ensure tasks are completed efficiently.

- Collaborate with team members to ensure the successful completion of projects and initiatives. Requirements - Proven experience managing executive-level calendars and schedules.

- Strong ability to organize and coordinate complex travel arrangements.

- Demonstrated expertise in planning and executing events, including board meetings.

- Exceptional interpersonal and communication skills, both written and verbal.

- Ability to work independently with minimal supervision while maintaining attention to detail.

- Proficiency in using office software and tools for scheduling and document preparation.

- Strong problem-solving skills and the ability to adapt to changing priorities.

- Prior experience supporting executives in a fast-paced environment is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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