Program Assistant -CTD

Program Assistant 2-CTD

Department: Educ Ctr for Talent Development

Salary/Grade: NEX/10

About CTD
The Center for Talent Development (CTD) at Northwestern University exists to serve the gifted community. As a non-profit center within the School of Education and Social Policy at Northwestern University, CTD ensures gifted students receive the education, encouragement and support they need to grow into confident and accomplished lifelong learners.

Job Summary
The Program Assistant will provide a variety of administrative, clerical, and client assistance support for educational enrichment programs for preschool through middle school students. Responsibilities may include managing email and phone communications, managing data in databases, preparing agendas, purchasing program supplies, making arrangements including travel for meetings and special events, updating information on websites, and assisting teachers and supervisors with classroom materials and supplies.

NOTE: Ability to lift up to 40 pounds is required.

Position Details

• Full-time, hourly position (37.5 hours/week) with excellent benefits package
• The position periodically requires Saturday work hours (with flex time provided during the M-F work week).
• This position operates on a hybrid schedule.

Specific Responsibilities

• Documents & Databases:
  Proofs for spelling and grammar. Enters information into spreadsheets and/or databases. Compiles routine reports, statistics, tables, charts, etc. from readily available information.
• Website:
  Coordinates content maintenance of websites &/or blogs.
• Human Resources:
  Provides information on HR policies and procedures. Tracks hiring and on-boarding documentation for temporary staff. Reviews, routes, and manages applications of temporary applicants through MyHR, conducts interviews for entry-level, part-time positions.
• Coordination:
  Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. Coordinates teacher classroom supply requests and ensures collection and dispersal of said supplies.
• Contacts:
  Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally and externally.
• Supervision:
  Coordinates work of receptionists, program assts, temporary/student workers, etc.

Performs other duties as assigned.

Preferred Qualifications

• Bachelor’s degree.
• Excellent attention to detail.
• Ability to conduct oneself in a professional, efficient, and polite manner.
• Demonstrated ability to work on multiple projects simultaneously.
• Demonstrated collegiality, customer focus, and initiative.

Target hiring range for this position will be $21.00 - $23.00 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://(Use the "Apply for this Job" box below). to learn more.

Work-Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https:// to learn more.

Professional Growth & Development
Northwestern supports employee career development in all circumstances whether your workspace is on campus or  you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https:// to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Entry level

Part-time

Administrative

Higher Education

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