Staff Accountant

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Summary of Position: The Staff Accountant is responsible for maintaining the financial health of the organization by providing professional accounting oversight and analysis across grant accounting, accounts payable, cash management, and financial reporting to ensure accuracy, compliance, and sound financial controls. This role collaborates closely with the Finance Coordinator and other staff to support accurate financial reporting, compliance with regulations, and efficient financial operations.

The Staff Accountant plays a key role in the preparation of financial statements, budgets, and audits and exercises independent judgment in resolving accounting issues and supporting compliance and reporting requirements.

• Oversee the accounts payable process, including review of invoices for accuracy, completeness, and appropriate authorization.
• Ensure proper recording of invoices in the accounting system (Financial Edge) in accordance with accounting standards.
• Coordinate payment processing (checks and ACH), ensuring appropriate review and approval by the Accounting Manager and adherence to internal controls.
• Maintain oversight of vendor records and resolve discrepancies as needed.
• Reconcile company credit cards and resolve invoice discrepancies.
• Prepare and distribute annual 1099 forms.
• Maintain electronic and paper vendor files, including archiving and file destruction per retention policies.
• Ensure timely posting of accounts payable in the general ledger and resolve discrepancies.

• Oversee petty cash activity, including review of documentation, reconciliation, and compliance with internal controls.
• Review and reconcile cash and check receipts from revenue centers to ensure accuracy and proper recording.
• Analyze and reconcile monthly cash and EFT activity and address discrepancies.
• Review monthly client rent statements for accuracy.
• Prepare and review monthly vouchers for grants and contracts.
• Post journal entries to the general ledger to ensure correct allocation of grant revenues.
• Analyze and monitor grant expenditures and ensure proper documentation.
• Maintain grant documentation to support compliance and audit requirements.
• Serve as a fiscal resource to program leadership to support compliant grant management and reporting.
• Collaborate with various divisions on government grant management, program budgets, and financial reports.
• Ensure compliance with applicable local, federal, state, and other regulations.
• Prepare year‑end SEFA and state reports.
• Manage funder audits and maintain communication with program directors regarding grants.
• Review biweekly payroll timesheets to maximize staff grant allocation and ensure proper matching activity.
• Assist with the preparation of the annual agency budget, monthly close, quarterly forecasts, and the annual agency audit.
• Participate in continuous improvement and system enhancement projects.

• Assist in budget preparation and entry into Financial Edge.
• Perform monthly reconciliation for all agency bank accounts.
• Prepare, review, and analyze monthly journal entries to ensure accurate financial reporting.
• Analyze financial data and assist in the preparation of monthly and year‑end financial statements.
• Support external and grant audits by compiling documentation and responding to queries.

• Compile information for annual liability insurance renewal.
• Perform related administrative tasks in support of accounting and compliance functions, as needed.
• Adhere to the Code of Conduct and Core Values of Connections for the Homeless.

• Bachelor’s degree in business or accounting, or equivalent experience.
• Minimum of 2 years of experience in accounts payable and grant accounting.
• Strong analytical, problem‑solving, and financial management skills.
• Excellent communication skills (both written and verbal).
• Proficiency in Microsoft Office 365 with strong Excel skills.
• Familiarity with fund accounting software, preferably Blackbaud Financial Edge.
• Experience in non‑profit bookkeeping and working in a team…