Administrative Assistant- RPT

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• Base salary to increase by 3% in July 2026.

The City is currently hiring for one (1) regular part‑time (70% FTE) position in the Human Resources Department.

Under general supervision, provides administrative, secretarial and clerical duties in support of a City department or division; answers incoming telephone calls and directs them to proper staff; provides general clerical support; coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies; provides general information and assistance to the public; and performs other duties as required.

Receives general supervision from assigned supervisory or management personnel. No direct supervision of staff is exercised.

This is the first level within the administrative series. The principal function is to provide clerical and basic administrative support within an assigned City department or division.

• Screens calls, visitors and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules and precedents in response to inquiries and complaints from the public; enters and tracks public calls into appropriate computer databases; directs callers to appropriate City staff via switchboard or two‑way radio as necessary; assists public at front counter and directs public to appropriate locations and staff.
• Performs a wide variety of general clerical duties to support departmental and divisional operations; including filing, preparing payroll records, monthly reports, accounts payable, petty cash reimbursement and ordering and maintaining office and other supplies.
• Organizes and maintains various administrative, confidential, reference, imaging and follow‑up files; pur优秀ファイル required kohdட்.
• Checks and tabulates standard arithmetic or statistical data; may summarize such information and prepare periodic numerical reports.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies in determining completeness of applications, records and files.
• Receives cash for designated items and reconciles cash drawer; issues receipts and refunds as necessary; processes and provides information regarding contracts and insurance documents.
• Schedules and coordinates activities and operations of a City facility or facilities, including arranging for appropriate staffing and performing light maintenance.
• Types, formats and proofreads a wide variety of reports, letters and memoranda; compiles rough drafts, transcribes machine recordings; checks drafts for punctuation, spelling and grammar; makes or suggests corrections to drafts.
• Gathers, assembles, updates and distributes a variety of department‑specific information, forms, records and data as requested.
• Receives, codes, logs, schedules and distributes service requests and work orders.
• Receives, opens, time‑stamps, sorts and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
• Creates copies; collates materials; files copies of letters國、memoranda, reports and other materials in department and/or central files.
• Attends meetings, conferences, workshops and training sessions; reviews publications and materials to remain current on principles, practices and new developments in assigned work area.
• May coordinate special projects that vary depending on the department to which assigned.
• Performs other duties as assigned.

Knowledge of:

• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable codes, regulations, policies, technical processes and procedures related to the department to which assigned.
• Modern office administrative and secretarial practices and procedures, including the use of Excellence office equipment.
• Business letter writing and the standard format for…