Real Estate Office Manager

Are you the kind of person who thrives on building order, creating systems, and keeping high-performing teams running at their best?

Do you love fast-paced environments where your organization, problem-solving, and follow-through directly impact business growth? Do you get real satisfaction from streamlining processes, elevating client experiences, and helping others succeed? If so, we should talk.

Tim Duncan Real Estate is seeking a Real Estate Operations Manager to serve as the operational backbone of the business. In this role, you will ensure the team runs efficiently behind the scenes so agents can stay focused on revenue-generating activities and client relationships. You will oversee day-to-day operations, manage systems and workflows, and help create a seamless experience for both clients and team members.

The ideal candidate does not have to come from real estate but must have a strong track record of building, improving, and maintaining systems and processes in a fast-moving office environment. This person operates with urgency, loves checklists and accountability, and takes pride in delivering exceptional service. Over time, this role will grow into greater leadership responsibility, helping drive team performance, operational consistency, and long-term scalability.

• Salary Range: $55,000 - $65,000
• PTO
• Bonuses - Considered after a 60-day period
• Rapid growth potential

• Act as the operational partner to ownership, driving execution, efficiency, and business priorities
• Oversee CRM, database health, and lead management processes
• Manage team communications, calendars, and key meetings
• Build and maintain reports, dashboards, and performance tracking
• Streamline agent workflows so agents stay focused on clients and production
• Ensure a five-star client experience from first contact through closing
• Oversee day-to-day business operations and financial tracking (expenses, budgets)
• Coordinate marketing operations, including listings and brand consistency
• Support recruiting, onboarding, training, and accountability systems as the team grows
• Continuously build and improve systems, SOPs, and checklists to support scalability

• Exceptionally organized with strong attention to detail
• Tech-savvy and quick to learn new systems and tools
• Thrives in fast-paced environments managing multiple priorities
• Self-directed with a strong ownership and problem-solving mindset
• Clear, confident communicator across all personality types
• High professionalism, discretion, and confidentiality
• Service-driven with a true “can and will do” attitude
• Willing to obtain real estate license upon hire (reimbursement available)

Tim Duncan Real Estate is a high-performing, client-focused real estate team known for professionalism, organization, and exceptional service. We combine strong systems with a relationship-first approach to guide clients through every transaction with clarity and care.

Our culture values accountability, teamwork, and continuous improvement. We take pride in doing things the right way and creating an environment where team members are supported, empowered, and held to a high standard of excellence.