Youth Development Program Coordinator

Overview

Provides direct supervision to multiple after school programs. Creates positive, nurturing relationships with YMCA staff, all school employees, while building cooperative relationships with families. Provides direction for the programs and implements quality programming assessments. Provides quality experience to staff, youth, and families that focus on the YMCA values: caring, honesty, respect, and responsibility. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall youth development experience.

Hours/Days:
Monday – Friday 9:00 am – 6:00 pm. Hours may vary depending on the season and need.

• Ensuring childcare programs operate properly on a daily basis; program support is the primary focus of this position and should always take priority
• Conduct at least two on-site observations per month for assigned before and after school and preschool programs
• Conduct monthly 1:1 check-ins with Program Leader II/Early Learning Site Director for assigned programs
• Immediately address program/youth/family concerns following the youth development policy and procedures
• Must be available by phone at all times during childcare hours
• Oversee family communications and share community resources with families including resources for children with special needs
• Manage administrative functions, including but not limited to, maintaining records; financial management; budgeting; maintenance of buildings and grounds; meal planning and preparation; and transportation, if provided
• Oversee the incident and accident reports for assigned programs
• Oversee program enrichment calendars and family boards
• Seasonal program set up
• Fill in as front-line childcare staff as needed in order to keep programs running

• Fulfill licensing requirements for assigned programs
• Participate in visits with licensing specialists as needed
• Hold program(s) accountable to all licensing requirements
• Is up to date with guidance put forth by the Office of Childcare

• Develop and implement the Y’s operational and personnel policies
• Supervise the personnel, volunteers, field study students and other individuals providing services in the program
• Oversee the training and professional development of staff including setting educational goals, observation and mentoring
• Implement program development
• New Staff Orientation
• Director Orientations
• Program Procedures
• Other training as needed
• Continue personal training of 18 hours per certification year (1.25 hours per month)
• 8 hours in child development
• 10 hours in the core knowledge category of Program Management
• Attend New Staff Orientation within 10 day of hire date
• Complete all required trainings as assigned by supervisor, by scheduled due date

• Communication with site/facility contacts
• Maintains positive relationships and effective communication with coworkers
• Conducts family conferences as needed, and maintains positive relationships and effective communication
• Takes note in staff and family conversations to add to a shared drive
• Assists in the marketing and distribution of program information

• Support the need and scheduling of substitutes
• Coordinate staff appreciation and celebrations
• Conduct intentional development and performance conversations with staff and record them for personnel files, corrective actions, and staff recognition

• Assist in the day-to-day items that come up at the Y
• Assisting in the daily needs/requests of the programs that the coordinator oversees (can often require immediate attention)
• Must maintain a current, valid Oregon driver’s license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment, and reliable transportation
• Other duties as assigned

Minimum Qualifications

• Must be 21 years or older
• Enrolled in the Child Care Division Central Background Registry () and proof of enrollment
• Please complete the online application right away as it will take several weeks to process
• At least 1 year of experience supervising adults
• At least 18 months of experience serving or working with youth 3-12 years old
• Must meet the Office of…