Payroll Specialist

Department: Provost's Administrative Services Team (PAST)

Classification: Accounting Technician

Appointment Type and Duration: Regular, Ongoing

Salary: $19.36 - $28.75 per hour

FTE: 1.0

Review of Applications Begins
January 5, 2026; position open until filled

To ensure consideration, a complete application must include:

• A current resume.
• Three professional references with contact information. References will only be contacted once you have been notified.

Motivated candidates bring experience, curiosity, and fresh ideas. Please apply even if you do not meet every preferred qualification. If you meet the key requirements and want to support the PAST team in delivering reliable, people-centered Payroll Services, we encourage you to apply.

The Administrative Services division at the University of Oregon oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies.

Administrative Services is a metric-driven, people- first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.

As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement;
Division of Graduate Studies;
Jordan Schnitzer Museum of Art;
Museum of Natural and Cultural History;
Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $70 million, all funds. PAST works with multiple employee types including staff, faculty, graduate employees, and student workers.

The Payroll Specialist plays a crucial role on the PAST HR Operations and Payroll Team, serving as an expert in payroll. This position is a trusted resource for ensuring accurate, timely, and compliant payroll services for partner units. The Payroll Specialist’s work includes both routine and non-routine payroll operations and ensures compliance with policies and procedures across partner units. On a daily basis, this position handles requests and questions from partner units and collaborates with both them and PAST colleagues to complete transactions smoothly while providing clear guidance and excellent customer service.

The Payroll Specialist frequently explains University of Oregon policies and procedures, collective bargaining agreements, and state and federal laws to provide direction and ensure compliance.

Additionally, this position reviews payroll operations, prepares reports with recommendations for changes to business controls and internal procedures, and provides technical advice and training on the Smartsheet ticketing system and the UKG Ready timekeeping system. As a member of the PAST team, the Payroll Specialist contributes to the overall goal of supporting partner units in serving students, faculty, staff, and the University.

Beyond working in your areas of expertise, PAST offers opportunities for growth and advancement through cross-training with PAST colleagues in other areas of HR Operations and Payroll. This allows the Payroll Specialist to broaden their skill set, contribute to team success, and develop their career at the University of Oregon.

The Payroll Specialist reports directly to the HR Operations and Payroll Manager. They collaborate with HR Coordinators, Payroll Business Operations Specialists, and other PAST colleagues who support HR Operations and Payroll processes…