Senior Property Administrator, Condominium
Job in
Etobicoke, Ontario, Canada
Listing for:
Stoakley-Stewart Consultants
Full Time
position
Listed on 2026-01-23
Job specializations:
-
Administrative/Clerical
Business Administration
-
Real Estate/Property
Business Administration, Real Estate Office Manager
Job Description & How to Apply Below
The Opportunity
We are looking for a Senior Property Administrator with extensive condominium portfolio administration experience. This is a centralized role, where the successful candidate will work out of head office to support a few portfolio condo managers with all administrative responsibilities. There is also a small rental portfolio that the Property Administrator will provide support with.
The great thing about being in a centralized position is that there are opportunities to develop your skills as you are exposed to a vast array of challenges when working out of a corporate head office, creating learning opportunities. This role also comes with a lot of support as the Property Managers, A/R and A/P personnel take on a lot of the administrative work that a typical Property Administrator would.
Position Description
In this role your responsibilities will include, but are not limited to:
Provide administrative support to multiple properties with a focus on efficient operations and clear communication with all stakeholdersTracking monthly expenses within operating budgets. Ensuring actual spending aligns with budgetary goalsLiaising with contractors regarding large and small projects. Handing purchase orders and monitoring project progressAssign work orders to site-staff ensuring all are completed in a timely manner. Updating maintenance status in work order systemCompiling regular reports to management.Maintaining records and attending internal and external meetings to report on property statusRespond to afterhours emergencies when requiredVisit sites when required for AGM’s, board meetings, special projects, etc. to provide administrative supportExperience
MUST have at least 5 + years of experience in Property ManagementMUST have at least 2 + years of experience in Condominium ManagementMUST have property administration experienceProficiency with Yard Voyageur a MUSTQualifications
Condo management experience is a mustProperty Management experience is a mustPost-secondary education is a strong assetStrong customer service skills are mandatoryStrong communication skills are required, as the Property Administrator will have to deal with many stakeholders and attend meetings.The ability to multi-task is a MUSTEducation
Post-secondary education a strong assetAny condominium or property management courses a strong asset
Position Requirements
10+ Years
work experience
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