Team Administrator

An established charitable organisation is seeking a Team Administrator to provide high-quality administrative support to a specialist professional team. This is an excellent opportunity for an organised, proactive individual who enjoys working in a varied and collaborative environment.

Reporting to the Head of Service Delivery, the Team Administrator will provide comprehensive office and administrative support to a team that advises on buildings, estates, sustainability, and long-term asset management. The role is central to ensuring the smooth day-to-day operation of the team.

The post holder will be responsible for managing calendars, scheduling meetings, preparing agendas, taking and distributing minutes, and maintaining accurate records. A significant part of the role involves supporting a formal advisory committee, ensuring that processes are followed efficiently and documentation is managed to a high standard. The role also includes providing administrative support to a sustainability lead, assisting with monitoring, reporting, and coordination of related activities.

• Providing full administrative and organisational support to the team
• Coordinating meetings, managing diaries, and arranging logistics
• Preparing agendas, taking accurate minutes, and distributing papers
• Managing correspondence and acting as a first point of contact for enquiries
• Maintaining records, databases, and filing systems
  
  Supporting sustainability and environmental initiatives through administrative tasks
• Handling sensitive information with discretion and professionalism

The organisation is a registered charity responsible for managing a wide range of operational and support services across a large geographical area. It works with a broad range of stakeholders and is committed to responsible governance, sustainability, and delivering effective support services.

The successful candidate will be an experienced administrator who is confident managing multiple priorities. They will be a self-starter with strong organisational skills and the ability to work both independently and as part of a team. Excellent communication skills, attention to detail, and confidence in using standard office software are essential. The role requires discretion, diplomacy, and the ability to apply initiative in day-to-day tasks.