Construction Invoice​/Contract Admin

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Invoice/Contracts Admin to join their client's team in California. This role is pivotal in ensuring the accuracy and compliance of invoices and contracts related to construction projects.

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Invoice/Contracts Admin to join their client's team in California. This role is pivotal in ensuring the accuracy and compliance of invoices and contracts related to construction projects.

• Prepare and process accurate and timely invoices for construction projects.
• Review and verify contracts, work orders, purchase orders, timecards, and subcontractor agreements to ensure proper billing and compliance with contract terms.
• Manage the complete lifecycle of contract paperwork and documentation, including processing and tracking site-specific insurance.
• Coordinate closely with project managers, field teams, and clients to gather necessary documentation, verify billable milestones, and resolve billing discrepancies or issues promptly.
• Monitor accounts receivable aging reports, proactively follow up on outstanding invoices, and support collections efforts.
• Maintain detailed and organized contract files and databases.
• Ensure all billing and contract documentation complies with relevant local, state, and federal regulations and company policies.
• Serve as a primary point of contact for customer and vendor inquiries regarding contracts and billing, providing professional and timely assistance.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.