Invoice & Contracts Administrator

Overview

Ultimate Staffing is actively seeking a detail-oriented Invoice & Contracts Administrator to join their client's team in Escondido, California. This position offers a great opportunity for individuals looking to grow their skills in contract management and invoicing.

• Review and process customer invoices, ensuring accuracy and compliance with company policies.
• Maintain and organize contract files, ensuring all necessary documentation is complete and up to date.
• Collaborate with internal departments to resolve any discrepancies related to invoices or contracts.
• Assist in the preparation of financial reports related to invoicing and contracts.
• Provide support during audits by supplying requested documentation and information.
• Ensure timely and accurate processing of all invoicing and contract-related tasks.
• Communicate effectively with clients and vendors to address inquiries or resolve issues.
• Monitor and track contract deadlines and renewals to ensure compliance.

• Previous experience in invoicing or contract administration is preferred.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Problem-solving skills and the ability to handle complex situations with professionalism.

The position requires a full-time commitment, with standard work hours from 7:00 AM to 4:00 PM, Monday through Friday.

Pay will be in the range of $24 - $26 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles  Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.