Senior Staff Accountant

Description

We are seeking a Senior Staff Accountant to join our small but growing office team at our landscaping and snow management company in Southern NH.

This role manages day-to-day accounting functions and office administration, with a strong focus on accounts receivable oversight and proactive collections. You will serve as a central point of contact for employees, leadership, vendors, and clients.

• Pay Range: $65,000–$80,000 annually, based on experience
• Schedule: Mon - Fri, In-Office (not a hybrid role)
• Hours: Typically 8AM - 5PM (flexibility may be required during peak seasons or special operations, including snow events)

What You’ll Do:

Accounting & Financial Operations

• Perform general ledger accounting, including bank, accounts payable (AP), accounts receivable (AR), and credit/collections reconciliations
• Process and reconcile daily AP transactions and manage the AP bill approval workflow
• Manage weekly vendor AP payments
• Manage AR billing and collections, including client communications for:
  • Residential clients (primary point of contact, contract management)
  • Commercial clients (primary point of contact)
• Process and reconcile credit card transactions and manage receipt documentation
• Support banking transaction processing and reconciliations as backup
• Ensure compliance with GAAP and company financial policies while maintaining transactional integrity

Work Order, Job Costing & Reporting

• Reconcile, job cost, and close daily work orders in the Aspire work order management system
• Support operations teams with open time entry reconciliation and weekly labor approval for payroll
• Assist with snow operations administration, storm tracking, and billing support

Payroll & Time Management

• Perform weekly payroll processing
• Assist with new employee onboarding for payroll, benefits, and retirement plans as a backup
• Support time tracking, approvals, and payroll-related reporting

Office & Administrative Management

• Oversee daily office operations and administrative workflows
• Serve as the primary point of contact for office communications (phone, email, mail)
• Order and manage office supplies, uniforms, and field materials
• Provide administrative support to field managers and crews, including scheduling, job setup, contract tracking, and compliance documentation
• Help support HR functions as needed

Client & Leadership Support

• Serve as a professional point of contact for clients; respond to inquiries and route service requests
• Assist with contract administration, renewals, and customer billing inquiries
• Provide administrative, financial, and reporting support to ownership and senior leadership
• Assist with special projects, audits, and process improvements while handling sensitive information with discretion

Systems Used: Quick Books Online, Aspire, Corrigo, Service Channel, Coupa, Microsoft Office Suite

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options

• 2+ years of accounting experience in a small or growing business environment
• Associate or bachelor’s degree in accounting or related field (preferred, not required)
• Ability to multitask across functions, projects or tasks, including working across multiple software’s/platforms daily.
• Entrepreneurial spirit with passion to drive change.
• Excellent analytical, organizational and problem-solving skills.
• Strong attention to detail and accuracy.
• Good communication, interpersonal and customer service skills.