Accounting Clerk

Position: Accounting Clerk 1
Salary : $58,552.00 - $68,910.40 Annually
Location : Grant County Courthouse, WA
Job Type: Full Time Regular
Job Number: HR
-01142
Department: AUDITOR'S OFFICE
Division: Accounting
Opening Date: 01/20/2026
Closing Date: 1/30/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: NA

Position Summary

Resume and Cover Letter Required
The Accounting Clerk 1 responsibilities are to contribute to the effective and efficient countywide accounting services of the Auditor's office by performing accounting support tasks including, but not limited to, accounts payable preparation and auditing, inventory, capital asset tracking, vendor setup, BARS, providing guidance to county employees, unclaimed property, 1099 review and distribution, county credit card monitoring and related accounting support tasks.

Essential Duties and Responsibilities

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. The employee must comply with all County and department policies, procedures, WAC's, and/or other regulatory bodies.

Grant County Accounts Payable Auditing:
This position is responsible for auditing all county accounts payable submissions to verify accuracy, coding appropriateness, use tax regulation compliance, budgetary authority, and compliance with county policy. Submissions are processed on a weekly basis and typically consist of thirty or more individual batches for review. This position is required to communicate all inaccuracies or discrepancies with submitting department heads/elected officials for correction.

The position is also required to bring policy violation to the attention of the department heads/elected officials as well as the Board of County Commissioners.

Special Districts Accounts Payable Processing: This position is required to enter and/or review all special districts accounts payable submissions on a weekly basis.

Payroll Accounts Payable Processing: This position is required to prepare accounts payable vouchers for all payroll related payables for Grant County and Special Districts on a bi-weekly basis.

Credit Card Payable Auditing: This position is required to audit all county credit card purchases to verify accuracy, coding appropriateness, budget authority and compliance with county policy. This position is required to communicate all inaccuracies or discrepancies with submitting department heads/elected officials for correction. The position is also required to bring policy violation to the attention of the department heads/elected officials as well as the Board of County Commissioners.

Warrant Processing and Distribution: This position is responsible for presenting all audited warrant requests to the Board of County Commissioner for final approval and subsequent disbursement.

Vendor Maintenance: Creation and monitoring of vendor records in accordance with submitted W-9s and IRS guidelines.

Maintenance of Job-Related Policies:
This function requires constant review of job-related county policies to maintain in-depth knowledge and identify any necessary improvements to such policies.

Inventory Auditing:
This function includes auditing county department's small and attractive assets with their records to ensure appropriate control and accountability.

Capital Asset Auditing: This function includes monitoring accounts payable batches for capital asset purchases, monitoring the county's capital asset list for reporting purposes and coordinating with departments to maintain accuracy.

County Credit Card Program Monitoring:
This includes monitoring all county-issued credit cards, including but not limited to, issuance, activation, disbursement, tracking, credit monitoring and adjustments, fraud research and reporting, and cancellation.

Monitoring Prescribed BARS code:
This includes assisting accounting staff in reviewing account codes for compliance to the prescribed BARS code.

Unclaimed Property Reporting:
This includes reviewing stale warrants, notifying owners, monitoring responses, and preparing and remitting unclaimed property to the Department of Revenue in accordance with RCW 63.29 RCW.

Budget Monitoring:
This involves monthly reconciliation of budgeted funds to maintain proper monitoring, identify overages, and recommend extensions as necessary.

Use Tax Reporting:This includes assisting accounting staff with compiling and reporting use tax to the Department of Revenue.

Accounts Payable Training:
This includes providing accounts payable technical support for users and troubleshooting assistance.

Instructional Reference Maintenance:
This includes maintaining a real-time reference manual for the Accounting Clerk I position.

1099 Monitoring and Issuance:
This includes periodic monitoring of 1099 reporting requirements and eligible transactions as well as distributing 1099s annually.

General Accounting Support:
This…