Development Associate​/Database Manager

Connecting Creative Minds, Arts & Creative Opportunities and Jobs

About bergen

PAC:
The Bergen Performing Arts Center (bergen

PAC) is a nonprofit performing arts organization dedicated to presenting world-class entertainment, providing impactful arts education, and enriching the cultural fabric of our community. Through its performing arts school and dynamic programming, bergen

PAC serves as a cornerstone for creativity, education, and access to the arts in Northern New Jersey.

Position Overview:
bergen

PAC’s Development Department seeks a detail-oriented, proactive, and highly organized Development Associate / Database Manager to join our growing team. This full-time position reports to the Director of Development and plays a vital role in supporting all fundraising initiatives by managing the donor database, processing gifts, and assisting with donor communications, reporting, and special events. The ideal candidate is a motivated self-starter with excellent communication skills, strong database management experience (particularly with Raiser’s Edge), and a passion for the performing arts and nonprofit mission-driven work.

Key Responsibilities:

• Maintain and manage all donor and constituent data in Raiser’s Edge and excel, ensuring accuracy, confidentiality, and timely updates.
• Process and acknowledge all financial and in-kind contributions; coordinate monthly reconciliation of donations with the Finance Department.
• Generate and analyze gift reports, donor lists, campaign summaries, and performance metrics.
• Manage and track department budgets, pledges, and contributed income report.
• Support the Development team with membership processing, fundraising campaigns, renewals, and direct mail efforts.
• Research prospective donors, corporations, and foundations as assigned.
• Assist with scheduling, donor correspondence, and maintaining organized department files.
• Provide on-site event support for donor cultivation and stewardship activities, including managing the VIP Lounge on performance nights based on rotation.
• Collaborate with other departments to ensure seamless data integration between ticketing, finance, and development systems.
• Perform additional projects and administrative tasks as needed to support the Development Department and Executive Office.

Qualifications:

• Bachelor’s degree required (preferably in Arts Administration, Communications, Business, or related field).
• Proficiency in Raiser’s Edge required
• Minimum of 2 years of experience in fundraising, database management, or nonprofit administration.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong written and verbal communication skills; ability to draft and proof correspondence and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort working with data and reporting tools.
• Ability to handle multiple priorities, meet deadlines, and maintain confidentiality.
• Team-oriented mindset with the ability to work independently in a fast-paced environment.
• Polished, professional demeanor with the ability to interact effectively with donors, trustees, and VIP