Unit Secretary - Part Time

Overview

The Actors Fund Home, an assisted living, skilled nursing, accredited dementia care and sub-acute rehabilitation center located in Englewood, NJ, and a recipient of a CMS Five Star Rating seeks a Part Time Unit Secretary to perform clerical and secretarial day to day duties for the Nursing department and maintain medical records. The shift requirement for this position is 8:30am - 5:00pm Saturday and 5pm - 9pm Sunday.

• Screen and direct all incoming persons and telephone calls; promptly and accurately answer routine telephone inquiries.
• Ensure that the call bell system is answered promptly.
• Assist Nursing department in coordinating re-admissions for the Nursing Home by asking hospital/discharging facility for medical records; circulate records to Nursing Supervisor and Pre-Admission group.
• Assemble charts for resident admissions and re-admissions; keep charts organized.
• Responsible for purchasing and maintaining par levels of medical supplies for the Nursing department and for the processing of invoices; maintains budget for central supply.
• Prepare paperwork when 911 is called for a resident; assist the nurse with any other necessary emergency protocols.
• Ensure all discharged charts contain necessary signatures from the interdisciplinary care team.
• Ensure information is as outlined by current Nursing Home guidelines, is included.
• Make sure discharged charts are completed, and then scan them to electronic records system.
• Assist nursing with scheduling of x-ray procedures, lab pickups and scheduling of doctor appointments for residents.
• Maintains the daily staffing book and reports staffing patterns to NJ Department of Health website on a daily basis.

• A high school diploma or equivalency certification required.
• At least 3 years of experience working in a healthcare facility; long term care experience preferred.
• Proficient in Microsoft Office.
• Excellent organizational skills.
• Types at least 40wpm.
• Possess effective interpersonal skills in dealing with residents, co-workers, families and various health professionals.
• Adaptable to change and able to deal with emergencies.
• Ability to work beyond normal scheduled hours and on weekends and holidays when necessary.
• Must be able to lift, move, and carry supplies up to 25lbs.
• Frequently pushes, twists, stoops, bends, climbs stairs, reaches at above or below shoulder height.
• Have an understanding of, affection for, and a desire to work with the aging.
• Some knowledge of medical terminology preferred.

This is a part time hourly position based in The Actors Fund Home in Englewood, NJ. The shift requirement for this position is 8:30am - 5:00pm Saturday and 5pm - 9pm Sunday and extra hours as needed. The successful candidate must be able to cover assigned shifts as needed, including holidays.

Click the blue Apply button. A complete application will include a resume and salary expectations.

The Actors Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services.

For more about The Actors Fund Home, please visit: actorsfundhome.org.

For more about The Actors Fund, please visit: actors fund.org.

The Actors Fund is an Equal Employment Opportunity Employer.

Built into the value statement of The Actors Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all. We celebrate our differences and strive to cultivate an environment of mutual respect.

Callout coverage as needed.