Executive Project Assistant

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Job details:

Executive Project Assistant | Direct Support to CEO | Specialty Medical Practice

This Jobot Job is hosted by:
Parker Huguley

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Salary: $60,000 - $80,000 per year

We are a well-established specialty medical practice focused on high-quality patient care and operational excellence. Our team values professionalism, reliability, and continuous improvement. With a collaborative and supportive environment, we empower staff to take ownership of meaningful work and drive real impact across the organization.

• Work directly with the CEO on strategic projects and daily operations
• Play a key role in optimizing systems, workflows, and practice improvements
• Strong benefits package including 401(k), health, dental, vision, life insurance, and paid time off
• Opportunity for growth and increased responsibility in a dynamic healthcare setting
• In-person role in Englewood, NJ with a collaborative team culture

We are seeking a highly organized, detail-oriented Executive Project Assistant to support the CEO in daily assignments, special projects, and operational initiatives. This role is ideal for someone who enjoys managing tasks end-to-end, solving problems proactively, and keeping systems running smoothly.

• Execute daily assignments from the CEO with precision and follow-through
• Conduct site visits to assess operations, professionalism, workflow, supplies, and cleanliness
• Prepare written update reports summarizing activities, findings, and next steps
• Maintain structured task lists, project timelines, and follow-up reminders
• Conduct research, gather information, organize materials, and make calls as needed
• Support vendor coordination, small improvements, and administrative duties
• Handle sensitive information with professionalism, discretion, and reliability
• Ask clarifying questions to ensure accuracy and alignment with expectations

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication
• Ability to follow directions precisely and execute tasks fully
• Structured, process-driven mindset with a disciplined work style
• Calm, professional, and personable demeanor
• Excellent judgment and confidentiality in handling sensitive information

Preferred: 2‑5+ years of experience in project execution, executive support, operations, or similar roles; healthcare experience is a plus but not required

• Medical, Dental, Vision insurance
• 401(k) with company match
• Paid time off
• Life insurance

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