Accounts Payable
Listed on 2026-02-28
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Accounting
Accounts Receivable/ Collections, Accounting Assistant, Accounting & Finance, Bookkeeper/ Accounting Clerk -
Finance & Banking
Accounts Receivable/ Collections, Accounting & Finance, Bookkeeper/ Accounting Clerk
About The Role
Diamond Braces is a rapidly growing, multi-location healthcare organization with multiple locations. We operate in a multi-entity structure with multiple tax IDs and are seeking a highly disciplined Accounts Payable professional to build structure, enforce controls, and protect cash flow. This is not a basic data-entry role. We need someone who understands multi-location environments, credit card controls, vendor governance, and intercompany reconciliation inside Quick Books Online.
This role will report directly to executive leadership and play a key role in stabilizing and professionalizing the Accounts Payable function.
- Own full-cycle Accounts Payable across 70+ locations
- Manage vendor onboarding, W-9 collection, and 1099 compliance
- Implement and enforce bill approval workflows
- Control and monitor 30+ company credit cards
- Reconcile bank and credit card accounts monthly
- Maintain clean vendor master file and prevent duplicate payments
- Support monthly close with strict deadlines (target: 5–7 business days)
- Reconcile intercompany transactions across 16+ entities
- Partner with leadership to prevent fraud, waste, and abuse
- Assist with internal and external audits
- Build SOPs for AP processing and controls
- 5+ years Accounts Payable experience
- Experience in multi-location or multi-entity environment
- Strong Quick Books Online experience (required)
- Experience managing high transaction volume
- Experience implementing approval workflows and AP controls
- Strong reconciliation skills (bank, credit card, intercompany)
- Advanced Excel skills
- Medical, Dental, and Vision Insurance
- 401(k) retirement plan with company match (if applicable)
- Paid Time Off (PTO)
- Paid holidays
- Paid sick leave in compliance with NY and NJ state laws
- Professional development support
- Employee discounts on orthodontic treatment (if applicable)
Benefits eligibility is subject to plan terms and waiting periods.
Diamond Braces is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.
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