Administrative Assistant

Job Title:

Administrative Assistant

Job Description

We are seeking an Administrative Assistant to support a major project in the US Virgin Islands. This role involves working closely with another administrative professional on a multi-billion dollar project. Key tasks include managing expense reports, coordinating travel arrangements, overseeing multiple calendars and inboxes, and assisting with logistics for both new hires and current employees traveling to the project site. While basic administrative experience is essential, strong customer service skills are also highly valued.

Responsibilities

+ Manage and process expense reports accurately and efficiently.

+ Coordinate travel arrangements and manage itineraries for project team members.

+ Oversee calendar and inbox management for multiple stakeholders.

+ Assist with logistics for new hires and existing employees heading to the project.

+ Provide general administrative support to ensure smooth project operations.

Essential Skills

+ Minimum of 3 years of experience as an Administrative Assistant.

+ Proficiency in expense reporting and calendar management.

+ Experience in travel coordination.

+ Strong skills in Microsoft Outlook and other Microsoft Office applications.

Additional

Skills & Qualifications

+

Experience with Bluebeam, Concur Travel and Expense, SharePoint, and Smartsheet is a plus.

Work Environment

This is an onsite position with standard working hours from 8 AM to 5 PM, although a 7:30 AM to 4:30 PM schedule may be considered. You will work closely with a previous contractor to support the US Virgin Islands project. The company offers a dynamic environment with opportunities for professional growth, mentorship, and career advancement. Employees are encouraged to take advantage of the company's strong internal mobility and training programs.

Job Type & Location

This is a Contract to Hire position based out of Englewood, CO.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Englewood,CO.

Final date to receive applications

This position is anticipated to close on Mar 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.