Executive Assistant to Executive Director of Research

Overview

Position Will Close: 02/08/2026

The Executive Assistant to the Executive Director of Research and Evaluation provides executive level strategic, administrative and organizational support related to the duties of the Director. This position will manage daily office operations, compose quality documents, reports, and correspondence, and will work independently on various ongoing and special projects requiring independent judgment, initiative and confidentiality. This position will exercise professional discretion and will frequently handle situations and/or information that is considered sensitive and/or confidential.

This position will provide excellent front line customer service to employees, patients, patient family members and visitors.

• Education
  : A Bachelor’s degree in a relevant field from an accredited college or university or equivalent combination of experience and education is required.
• Experience
  :
  Minimum 5 years of experience as an administrative assistant with increasing responsibility for the operations related to an office. Experience coordinating large federal grants preferred.
• Licensure/Certification/Registrations
  :
  None
• Skills & Abilities
  :
  Excellent organizational skills. Outstanding written and oral communication skills. The ability to work independently but also collaboratively as a member of a team. Ability to organize, prioritize and meet deadlines, while effectively managing multiple projects simultaneously. Good problem-solving skills, detail-oriented and excellent follow-through. The ability to relate to people of all ages and with diverse backgrounds, skills and abilities. Ability to present self in a personable and professional manner and represent the Executive Director and Research department at research-related events.
  
  Must be able to successfully and effectively communicate with a variety of personnel. Ability to deal with diverse and confidential information with discretion and good judgment. Must have strong computer skills and be proficient in all Microsoft Office products.

• Provide administrative support to the Executive Director of Research and Evaluation and support the Research Department.
• Schedule and coordinate all meetings, receptions, and/or events; ensure all documentation is accurately prepared and readily available for review in advance of meetings; ensure all participants are informed in advance of meeting content, time and location.
• Coordinate and manage grant-related advisory boards.
• Receive and screen telephone calls for the Executive Director to include scheduling calls and meetings; provide information and assistance to all callers and/or visitors and determine appropriate course of action, referral or response.
• Oversee daily office operations to include correspondence and scheduling of the Executive Director's calendar. Prioritize inquiries and requests while troubleshooting conflicts with little guidance; make judgments and recommendations to ensure smooth day-to-day engagements. Keep the Executive Director informed of key activities or issues that may arise.
• Assist with agenda preparation, meeting follow-up, preparing materials for all meetings, making arrangements for audiovisual needs and taking minutes at meetings.
• Receive/screen/make telephone calls, maintaining high levels of customer service and professionalism and record messages for the department appropriately.
• Perform high level administrative support duties, including preparation of presentations, communications, documents and spreadsheets, complete diverse and complex assignments with limited direction; plan and implement projects within the Hospital; prepare materials in final form working from a general outline.
• Coordinate detailed travel arrangements for the Executive Director; prepare itineraries and agendas and ensure the Executive Director is informed of all travel-related details including, but not limited to, plans, agendas, meeting participants, meeting contents, time and location.
• Perform general office duties, such as typing, flow of correspondence, requisition of supplies, maintaining office equipment and environment, faxing, maintaining training and competency packets, ensuring the availability of appropriate forms/paperwork, processing all mail, etc.
• Assist in resolving administrative issues by preparing reports, analyzing data, and identifying solutions.
• Assist with designing and preparing information such as general correspondence, memos, charts, tables, graphs, grant applications, publications, presentations, business plans, etc. Proofread copy for spelling, grammar and layout, making appropriate changes.
• This job description is not intended to be an exhaustive list of all duties. Employee may perform other related duties as assigned.

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At Craig Hospital, we offer a wide range of outstanding benefits that allow our employees to tailor a benefits package that meets their…