PT Executive Assistant

About the Company

At One Click Code, we are revolutionizing the roofing and restoration industry through smart automation, data transparency, and instant access to critical building information. Our mission is to empower contractors, adjusters, and insurance professionals with accurate, jurisdiction‑specific codes and permit data, instantly, so they can work smarter, not harder.

Founded in 2018, with a vision to eliminate the inefficiencies and guesswork that slow down claims and repairs, One Click Code has become the go‑to platform for accessing trusted roofing codes, manufacturer specifications, tax jurisdiction data, and permit requirements, all in just one click.

We're a fast‑growing, venture‑backed startup that thrives on innovation, collaboration, and impact. As we scale, we're looking for mission‑driven team members who are passionate about using technology to bring clarity and confidence to an often‑overlooked corner of the construction world.

We are looking for a proactive and highly organized Part‑Time Executive Assistant to support our CEO. In this pivotal role, you will manage day‑to‑day operations, coordinate cross‑functional initiatives, and ensure smooth execution of administrative, travel, and office management responsibilities.

You will be the connective force that keeps our CEO focused and helps the entire company stay organized and running smoothly. This role offers variety, responsibility, and a chance to directly shape the success of the CEO and the company as a whole. From executive‑level scheduling and board preparation to seamless travel coordination and cultivating a vibrant, supportive office, your work will be felt across the company.

If you thrive on keeping people and systems organized, love being two steps ahead of the CEO’s needs, and get energy from making the impossible look effortless, this role is for you.

• Master the CEO’s calendar:
  Treat it like a strategic puzzle, maximizing impact, protecting focus time, and balancing work, travel, and personal well‑being.
• Inbox management:
  Proactively manage and triage the CEO’s inbox by monitoring incoming communications, prioritizing urgent and high‑impact messages, drafting or responding on the CEO’s behalf when appropriate, and ensuring timely follow‑up on action items.
• Anticipate and prioritize:
  Structure schedules to create space for high‑value work, ensuring efficiency while aligning internal and external commitments across ventures and stakeholders.
• Drive leadership alignment:
  Coordinate executive meetings, prepare agendas, track action items, and ensure follow‑through on strategic initiatives.
• Act as an operational integrator:
  Partner with the Chief of Staff and leadership team to connect vision to execution, monitor priorities, and push accountability with curiosity and clarity.

• Own all travel planning:
  Manage complex travel for the CEO and team, blending business and personal trips into seamless end‑to‑end itineraries that prioritize efficiency, comfort, and well‑being.
• Coordinate events and gatherings:
  Plan external trade shows, expos, and company off‑sites in partnership with internal teams and vendors, ensuring smooth, stress‑free, and ergonomic experiences.
• Ensure flawless execution:
  Handle real‑time problem solving, manage logistics from expenses to shipping, and partner with Marketing so conferences, trade shows, and company events run without a hitch.
• Systemize processes:
  Build repeatable systems for travel and event coordination that improve adaptability, reliability, and alignment with broader company goals actively, turning logistical friction into streamlined, repeatable operations.

• Oversee office operations:
  Manage supplies, equipment, vendors, and facilities with an emphasis on ergonomics and workplace comfort to maximize productivity.
• Foster culture and environment:
  Help support team events, recognition moments, and a healthy office vibe while managing logistics such as mail and deliveries to keep the workspace smooth, engaging, and supportive.

• 5+ years of experience…