Department Office Assistant - Student Achievement Resource Center Job Englewood area,Colorado USA,Administrative/Clerical

Overview

Job Title
:
Department Office Assistant

FLSA Exemption Status
:
Non-Exempt

Classification Group
:
Educational Office Professionals

Supervising Position
:
Director or designee

Pay Plan
:
Educational Support Personnel

Pay Range
:
Range 07

Last Updated
: 7/16/2024

Summary

JOB SUMMARY:

Perform a broad range of administrative, clerical, and support tasks at a central department.

Essential Duties and Responsibilities

The following duties outline the fundamental operations of the position. They do not constitute a comprehensive list of all obligations. Frequencies and time allocations are estimates and may vary by organizational needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Greet and welcome visitors to the department/building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. Daily 20%

Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. Daily 20%

Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects. Daily 15%

Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data. Daily 15%

Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Daily 10%

Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes. Daily 5%

Perform basic monitoring and bookkeeping of budgets. Weekly 5%

Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents. Weekly 5%

Perform other duties as assigned or requested. Daily 5%
TOTAL
100%

Reporting Relationships

This job has supervisor responsibilities including, but not limited to, interviewing, hiring, directing work, assigning work, supervising work, training, evaluating, disciplining, and terminating. Direct reports: N/A

Minimum Qualifications

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of common computer application software
Basic knowledge of Microsoft Office
Intermediate interpersonal relations skills
Intermediate verbal and written communication skills
Intermediate organizational skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Physical Requirements and Working Conditions

The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the…


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