PT Executive Assistant

About the Company

Founded in 2018, One Click Code is a fast-growing tech startup revolutionizing the industry. Our innovative platform empowers contractors, insurance adjusters, and roofing professionals with instant access to critical building code data. We leverage data-driven insights to streamline workflows, enhance decision-making, and drive operational efficiencies for our customers. Our users can access accurate building code information in just one click through our intuitive platform or seamless API integration.

We've organically grown to over 15,000 users, which is a testament to our impact and momentum. As we continue to scale, we're searching for ambitious professionals who thrive in dynamic, collaborative environments and are eager to take on real-world challenges. This is your chance to make a meaningful impact and be part of a groundbreaking team that's transforming the industry. If you're excited to make a meaningful impact and be part of a game-changing team, we want to hear from you!

We are looking for a proactive and highly organized Part-Time Executive Assistant to support our CEO. In this pivotal role, you will manage day-to-day operations, coordinate cross-functional initiatives, and ensure smooth execution of administrative, travel, and office management responsibilities.

You will be the connective force that keeps our CEO focused and helps the entire company stay organized and running smoothly. This role offers variety, responsibility, and a chance to directly shape the success of the CEO and the company as a whole. From executive-level scheduling and board preparation to seamless travel coordination and cultivating a vibrant, supportive office, your work will be felt across the company.

If you thrive on keeping people and systems organized, love being two steps ahead of the CEO’s needs, and get energy from making the impossible look effortless, this role is for you.

• Executive & Leadership Support 65%:
  • Master the CEO’s calendar:
    Treat it like a strategic puzzle, maximizing impact, protecting focus time, and balancing work, travel, and personal well-being.
  • Inbox management:
    Proactively manage and triage the CEO’s inbox by monitoring incoming communications, prioritizing urgent and high-impact messages, drafting or responding on the CEO’s behalf when appropriate, and ensuring timely follow-up on action items.
  • Anticipate and prioritize:
    Structure schedules to create space for high-value work, ensuring efficiency while aligning internal and external commitments across ventures and stakeholders.
  • Drive leadership alignment:
    Coordinate executive meetings, prepare agendas, track action items, and ensure follow-through on strategic initiatives.
  • Act as an operational integrator:
    Partner with the Chief of Staff and leadership team to connect vision to execution, monitor priorities, and push accountability with curiosity and clarity.

• Own all travel planning:
  Manage complex travel for the CEO and team, blending business and personal trips into seamless end-to-end itineraries that prioritize efficiency, comfort, and well-being.
• Coordinate events and gatherings:
  Plan external trade shows, expos, and company off-sites in partnership with internal teams and vendors, ensuring smooth, stress-free, and ergonomic experiences.
• Ensure flawless execution:
  Handle real-time problem solving, manage logistics from expenses to shipping, and partner with Marketing so conferences, trade shows, and company events run without a hitch.
• Systemize processes:
  Build repeatable systems for travel and event coordination that improve adaptability, reliability, and alignment with broader company goals actively, turning logistical friction into streamlined, repeatable operations.

• Oversee office operations:
  Manage supplies, equipment, vendors, and facilities with an emphasis on ergonomics and workplace comfort to maximize productivity.
• Foster culture and environment:
  Help support team events, recognition moments, and a healthy office vibe while managing logistics such as mail and deliveries to keep the workspace smooth, engaging, and supportive.

• 5+ years of experience as an Executive Assistant or in a comparable role supporting C-level executives in fast-paced environments.
• Proven ability to manage complex calendars, coordinate international travel, and streamline executive workflows for maximum efficiency.
• Strong organizational skills with a track record of handling multiple priorities and deadlines without dropping details.
• Excellent written and verbal communication skills, with confidence interacting at all levels, from team members to board directors.
• Comfortable with productivity and collaboration tools, including GSuite, Slack, and Asana.
• Ability to leverage AI as a resource to support productivity and decision-making.

• Passion for creating ergonomic, productive, and positive workplace environments.
• Strong project…