Accounts Payable Lead - Office of Fiscal Services Job Englewood area,Colorado USA,Accounting

Job Title

Accounts Payable Lead

FLSA Exemption Status

Non-Exempt

Classification Group

Staff Support

Supervising Position

Manager or designee

Pay Plan

Educational Support Personnel

Pay Range

Range 11

Last Updated

02/09/2026

JOB SUMMARY

Coordinate workflow and activities of the Accounts Payable (AP) Department personnel for the preparation and distribution of biweekly check and Automated Clearing House (ACH) runs. Coordinate with the Fiscal Services and Information Systems departments when there are changes to the supply chain process and/or computer systems that impact Accounts Payable payments. Counsel district personnel on all Accounts Payable issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following tasks describe the core functions of the position and represent the type of work performed. They are not intended to be an exhaustive list. Percentages and frequencies are approximate and may vary based on organizational needs.

Ensure the timely and accurate processing of vendor payments, employee reimbursements, and related disbursements. Perform final review of Accounts Payable transactions and coordinate corrections as needed. Daily 20%

Coordinate and prioritize day-to-day work activities and schedules of Accounts Payable staff to support payment cycles and workload demands. Serve as a functional lead and subject matter expert. Provide input and recommendations to the Manager regarding workflow, training needs, and operational issues. This position does not have authority to hire, discipline, or terminate employees. Daily 15%

Serve as a primary resource for Accounts Payable staff, district employees, and departments by responding to questions, resolving issues, and providing guidance on policies, procedures, and system use. Escalate complex or sensitive issues to the Manager as appropriate. Daily 10%

Maintain effective working relationships with vendors, schools, district departments, and external partners to ensure clear communication and timely issue resolution. Interact with outside creditors and auditors as assigned. Daily 5%

Prepare, review, and input Accounts Payable data, including vendor invoices, vouchers, and adjustments. Maintain vendor records and tables; analyze vendor statements and research discrepancies using purchase orders, invoices, and credit memos. Weekly 15%

Coordinate and implement specialized payment processes, including single-use account processing, payroll-related payments, garnishments, and ACH payments for healthcare providers and insurance vendors. Weekly 5%

Assist with month-end and year-end closing processes. Prepare reports and supporting documentation for management requests, audits, and public records requests as assigned. Monthly 5%

Develop, document, and recommend improvements to Accounts Payable procedures and processes to enhance efficiency, accuracy, and internal controls. Quarterly 5%

Participate in the testing, evaluation, and implementation of Accounts Payable and procurement system upgrades, patches, and enhancements. Collaborate with Fiscal Services, Information Systems, and software support staff as needed. Quarterly 5%

Support compliance with Board policies and applicable government regulations. Assist with governmental reporting requirements, including annual 1099 processing. Annually 5%

Assist with annual audits by preparing documentation and responding to auditor inquiries under the direction of the Manager. Annually 5%

Perform other duties as assigned or requested. Daily 5%

TOTAL 100%

REPORTING RELATIONSHIPS

This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

High School Equivalency (HSE) diploma
Two (2) years of supervisory experience and experience in assistant/clerical functions, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, purchasing, or human resources
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Intermediate knowledge of Microsoft Office
Intermediate knowledge of accounting (e.g., posting, account reconciliation, account analysis)
Intermediate mathematics skills
Intermediate critical thinking and problem-solving skills
Intermediate interpersonal relations skills
Intermediate organizational skills
Intermediate analytical skills, including the use of spreadsheets
Intermediate verbal and written communication skills
Ability to word process
Ability to operate a ten-key adding machine
Ability to operate relevant software packages (e.g., purchasing, accounting, educational)
Ability to work alone and collaboratively with others
Criminal background check and fingerprinting required

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Work location is subject to change to meet the requirements of the organization
Light work strength level (lifting or carrying up to 25 pounds)
Primarily works indoors
Typically a moderate noise level
Sedentary work
Occasional bending, reaching, climbing, and lifting
Eye/hand coordination (e.g., typing, ten key)
Concentrated reading, writing, mathematics
Ability…


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