Accounts Payable Coordinator

Overview

Join the Xanterra Travel Collection team:

Xanterra Travel Collection is a premier group of travel and leisure businesses with a focus on sustainability and exceptional service. Headquartered in Greenwood Village, Colorado, we operate iconic properties and services in stunning locations worldwide, including lodging, food and beverage, Windstar Cruises, short-line railroads, and adventure travel. We are dedicated to creating unforgettable experiences for our guests and providing transformative career opportunities for our team members.

Job Summary:

The Accounts Payables Coordinator, specializing in cruise and tour operations, is responsible for a range of accounting and clerical tasks, including but not limited to processing invoice details, managing invoice backup, ensuring proper general ledger coding. This position is part of a team of coordinators, who develop relationships with vendors, internal purchasing and finance staff, to ensure our vendors are paid timely and accurately.

Responsibilities

* Accurately review and process vendor invoices using correct GL coding in Financial System (Cloud Suite) to ensure timely payment.

* Process PO match invoices utilizing 2-way and 3-way invoice match. Resolve PO matching issues with Supervisor or with property-based buyers.

* Enter and update payment information accurately in the accounts payable system, ensuring compliance with company policies and procedures.

* Maintain proper record keeping and electronic filing of all AP invoices, check requests, and expense reports according to published Document Retention guidelines.

* Ensure all sales and use tax liabilities are paid or accrued for monthly filing.

* Monitor Accounts Payable imports from third-party scanning company and other internal systems. Address invoice and document import issues promptly.

* Address and respond to vendor and internal customer inquiries timely.

* Perform monthly GL account reconciliations for AP related accounts.

* Process monthly accrual journal entries for unpaid liabilities and maintain the property recurring invoice list to track and report recurring monthly expenses.

* Complete review of new vendor requests through company's vendor maintenance requests process. When necessary, submit requests for new vendors. Assure compliance with IRS W-9 and internal procedures pertaining to all new vendors and vendor changes.

* Process and reconcile account statements, proactively contacting vendors regarding outstanding invoices or credits including resolving issues related to uncashed checks

Qualifications

* Basic Microsoft Excel and Word.

* Processing foreign exchange (Fx) invoices experience a plus.

* Prior Sales and Use tax experience a plus.

* Excellent interpersonal and communication skills.

* High School diploma with relevant work experience.

* 1-3 years previous experience in Accounts Payable

Physical Requirements:

* Able to work several hours at a desk on a computer with intermittent breaks.

Compensation:
The pay range for this position is $22.00 - $24.00 per hour.

Benefits:

For full-time employees, Xanterra offers a comprehensive benefits package including:
Medical, Dental & Vision; HSA & FSA;
Life & Disability;
Accident, Hospital & Critical Illness;
Pet Insurance; PTO and paid Holidays; 401(k) with Company Match;
Employee Assistance Plan;
Education Assistance; RTD-Denver transit pass for in-office employees, and Employee Discounts & Travel Deals.

Xanterra Travel Collection is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.