Administrative Assistant

Company Overview:
Administrative Assistant

USA Mechanical & Energy Service has been in business for over 21 years and is a top-rated HVAC-R service company. USA Mechanical & Energy Services continues to be a family business built on a reputation of dependable, quality, and trusted service completing projects on schedule. We are a full-service mechanical contractor providing 24/7 HVAC Service & Maintenance.

The company partnered with Orion Services Group in September 2021. Orion Services Group is a private equity‑backed company focused on acquiring leading commercial field services companies in HVAC, landscaping, and other essential service industries. Orion partners with world‑class, founder‑owned service providers to build industry leading platforms that perform the essential services that keep America running. With their People‑First approach, they aim to foster an environment in which the best talent and field technicians call home.

• Assign weekly safety training in Astra University.
• Manage fleet, repairs, fuel cards, and review inspection documents.
• Order and distribute uniforms.
• Manage Microsoft form maintenance / adds.
• Maintain Office supply review and orders.
• Assist project managers in closing out documents and permits.
• In charge of updating the phone list.
• Office Supply Ordering etc.
• Manage and update social media.
• Manage Monthly newsletter & quarterly newsletter for employees & customers.
• Update Employee birthday cards.
• Updating safety portals.
• Order Safety materials & harness etc. for new hires.
• Links for Sales Leads, Employee referrals, Material Delivery Links.
• Other job duties as needed.

• Must maintain a professional customer‑facing demeanor while performing daily job responsibilities.
• Must have strong presentation skills.
• Proven experience in building customer relationships.
• Exceptional people skills & must be a team player.
• Excellent and creative critical thinking skills.
• Resourceful, independent and self‑motivated.
• An ability to adjust to changing workflows and demands.
• Flexibility to travel locally.
• Strong MS Office skills including Excel, Word, PowerPoint, and Microsoft forms.
• Be able to manage business social media, Facebook, Instagram, Linked In, Constant Contact, Hoot Suite & Canva.
• 401(K) with Employer Contributions
• PTO
• Paid Holidays
• Long‑term Disability
• Short‑term Disability
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Pet Insurance
• Multiple Annual Employee Appreciation Events and more

USA Mechanical & Energy Service is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.