Administrative Assistant

Administrative Assistant at The Rhoades School summary:

Administrative Assistant for a private school within Spring Education Group supporting front office operations, communications, and school marketing. Responsibilities include parent communications, website and calendar updates, social media content creation, photography/videography, yearbook assembly, and general administrative tasks such as scheduling and recordkeeping. Requires proficiency in Microsoft Office, Google Workspace, Canva/Adobe, strong communication/organizational skills, high school diploma (BA preferred), and ability to perform light physical tasks.

Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula.

A school for gifted learners, The Rhoades School has offered a dynamic educational journey of discovery and exploration for students for over 40 years in the Encinitas, CA area. Our culture of support and academic rigor provides a unique atmosphere for teachers to guide intellectually curious, creative, and eager students in new academic challenges and opportunities. Careers at The Rhoades School include early childhood, elementary, and middle school teaching, before and after school activities, summer camp, and administrative roles with the support of our parent company, Spring Education Group.

What We Offer:
We offer a comprehensive benefits package to our full-time employees including:

• Pay range: $24.00 - $25.00
• Health, vision, and dental benefits
• Paid holidays and sick days
• 401(k) plan with company match
• Employee Referral Bonus
• Student Tuition Discount

About the Role

The Administrative Assistant position plays an important part in our school community. You will have the opportunity to work collaboratively with the administration, faculty, and staff to execute and manage the school’s external communications, support administrators, assist with front office needs, and complete projects as assigned.

You will also…

• Use basic graphic design skills to assist in creating visual materials using software such as Canva and Adobe Creative Suite.
• Proficiency in Microsoft Office Suite and familiarity with Google Workspace (Docs, Sheets, Sites).
• Create weekly parent communications to highlight school news and announcements in collaboration with administration.
• Assist with school website and calendar edits, ensuring content relevancy and accuracy.
• Identify and develop newsworthy content to highlight through social platforms, aligning with the school’s mission and marketing objectives.
• Document school activities, including classroom events, student performances, and campus life, through photos and videos.
• Assemble the school yearbook and curate photographs using yearbook publishing software.
• Partner with faculty, staff, and administration to promote student and school achievements through multiple channels.
• Assist in daily office operations including managing correspondence, scheduling meetings, and maintaining accurate student and staff records.

What We Are Looking For

• High school diploma or equivalent (GED) required;
  Bachelor’s degree preferred
• Experience in education administration or business administration preferred
• Strong organizational, communication, and interpersonal skill
• Proficiency in Microsoft Office Suite;
  Canva and Google Workspace experience highly value
• A collaborative, proactive multitasker with a positive attitude and attention to detail

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language.

In addition, this position often requires an individual to carry, lift, use…