Office Coordinator

Join to apply for the Office Coordinator role at Dudek

Location(s):
Encinitas
Practice/Department:
Operations Management
Internal

Title:

Administrative Assistant I
Work Environment:
On-site
Compensation: $25-$32 hourly

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies. Today, we are a 100% employee‑owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.

Learn more about our award‑winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Dudek is seeking a motivated, detail‑oriented, and bilingual (English/Spanish) Office Administrator to join our team in Encinitas, CA. This full‑time, onsite role is critical to the smooth daily operation of the office, supporting both corporate and field teams with a wide range of administrative, HR, and operational tasks.

• Provide general administrative support to Encinitas office staff and leadership.
• Order and maintain inventory of office supplies.
• Manage incoming mail and deliveries.
• Answer and direct phone calls, respond to emails.
• Greet visitors and direct them appropriately.
• Provide contract support by collecting signatures.
• Coordinate with Facilities to manage daily office operations.
• Create and edit documents, including letters, memos, spreadsheets, and reports.
• Perform various data entry tasks and ensure accurate record keeping.
• Support ongoing projects and provide backup to other administrative staff and departments.
• Assist with basic accounting tasks, such as logging checks.
• Maintain confidentiality when handling sensitive employee and financial information.
• Provide administrative support for internal events, meetings and celebrations.
• Assist with maintaining a welcoming and professional environment for all.
• Work overtime hours as needed.
• Perform other duties as assigned.

• Assist with new hire onboarding.
• Run local errands as needed.
• Help troubleshoot minor IT issues and coordinate with IT support as needed.
• Maintain confidentiality when handling sensitive employee and financial information.
• Assist with timecard entry and expense reporting.
• Create and edit documents, including letters, memos, spreadsheets, and reports.
• Assist field staff with requests.
• Perform various data entry tasks and ensure accurate record keeping.
• Assist with maintaining a welcoming and professional environment for all.
• Work overtime hours as needed.
• Perform other duties as assigned.

• Bilingual in English and Spanish.
• High School Diploma or equivalent.
• Minimum 2 years of administrative experience in a mid‑sized company.
• Valid CA driver’s license.
• Strong attention to detail and problem‑solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Self‑starter with the ability to work independently or collaboratively.
• Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared.
• Experience supporting multiple areas or departments.
• Knowledge of office and facilities management best practices.
• Must possess a valid driver’s license and have active personal automobile liability insurance by the first day of employment.

• Prior experience in a bilingual (English/Spanish) office environment, facilitating communication across teams and supporting diverse staff.
• Strong organizational and multitasking skills, with the ability to manage competing priorities across corporate and field operations.
• Experience supporting HR functions, such as onboarding, timecard tracking, or employee record management.
• Proficiency with office technology and software, including Microsoft Office Suite and basic troubleshooting of IT issues.
• Demonstrated ability to work collaboratively across multiple departments or teams, supporting cross‑functional projects and initiatives.
• Customer‑service oriented mindset, with the…