Office Manager

We are supporting one of our clients, a marketing and advertising agency based in Barcelona, in the search for an Office Manager
.

We are looking for a highly organized, proactive and solution-oriented person to join the team in Barcelona.

You will become the person who makes everything flow. You will ensure the organization runs in an agile and structured way, overseeing operational, administrative, financial and HR processes so the team can focus on what they do best. Through your organizational skills and attention to detail, you will make sure daily operations move forward smoothly, bringing structure, efficiency and peace of mind to the entire company.

You will work closely with external Accounting and HR consultants, as well as with the creative and marketing teams.

You will be responsible for the smooth running of our offices in Barcelona and Berlin.

• Administrative processes related to the HR area, including employee administration, payroll coordination and expense reporting to external consultants.
• Financial support tasks such as uploading and monitoring monthly expenses, collecting and managing supplier invoices, and overseeing invoicing workflows and payments.

✅ You will use and optimize ERP tools for internal administration (financial system and employee portal).

✅ You will coordinate travel bookings, event organization and other operational tasks that require planning and follow-up.

✅ You will ensure smooth communication in both Spanish and English in your daily responsibilities.

✅ You will oversee office operations to ensure everything runs properly and efficiently.

About you

• Detail-oriented, striving for excellence down to the last number.
• Able to ensure quality and efficiency in your work.
• Proactive, organized, curious and empathetic, with the ability to manage multiple tasks simultaneously.
• Self-sufficient and comfortable taking ownership with limited supervision.

• Knowledge of HR administration to support the external consultancy and resolve employee queries.
• Financial knowledge: monthly expense uploads, supplier invoice collection and reporting to consultants, and management of invoicing and payment workflows.
• Native-level Spanish and a strong command of spoken and written English (C1), as you will use it daily in your role.
• 2–3 years of experience in a similar position within advertising and marketing companies or startups.

• Permanent contract.
• Salary: 40K + social benefits.
• Collaborative atmosphere within an interdisciplinary team, where you will support other teams and receive support from management.
• Autonomy: you will work with limited supervision and at a good pace.
• Regular feedback, participation in company off‑sites, and access to an annual Learning & Development budget for conferences, seminars and workshops.
• Work‑life balance is important to us:
  flexible working hours (start time between 8:30 and 10:00 am) and intensive working hours on Fridays
  .
• 1 day of remote work per week.
• Intensive working hours in July and August.
• Professional development opportunities.

• Meal and transport vouchers (flexible compensation).
• Annual training budget (€1,000).
• Participation in company off‑sites and conferences.
• +1 extra holiday (Advertising Day).
• Flexible working hours.
• Annual bonus (based on performance, contract and business results).
• Access to coaching sessions.
• Fully equipped office with snacks and beverages.

Will you join us?