Office manager

This is a great opportunity to join our service operations team and support both employees and clients at the BAA Training office in Barcelona. BAA Training operates internationally, with offices in Vilnius (Lithuania), Barcelona and Lleida (Spain), Paris (France), Ho Chi Minh City (Vietnam) and Delhi and Bangalore (India). Aviation is a fast-paced and truly multicultural environment. If you are proactive, enjoy communicating in English, like meeting people from different cultures, and are curious about aviation, we would be happy to hear from you.

Client & Office Service
Providing high-quality service to internal and external clients, ensuring a consistent and professional customer experience
Acting as the first point of contact for office and client matters, owning and redirecting requests as needed
Office Operations & Facilities
Coordinating daily office activities to ensure smooth operations and compliance with company policies
Ensuring office facilities, meeting rooms, and common areas (including the kitchen) are operational, clean, and presentable
Owning office premises, conducting regular cleanliness and facility checks, and handling urgent issues
Administration & Cost Handling
Managing office supplies, monitoring stock levels, and placing orders when needed
Managing office and service invoices, including verification and uploading to internal systems
Cooperating with office management teams in Lithuania and France to ensure alignment and continuity
Using company IT systems to support and ensure smooth office management processes
Contributing to short-term and long-term goals in line with company objectives
Has at least one year of experience in client service, office management, or administration, in an international environment
Is comfortable with Microsoft Office 365, has experience with document systems or shared inboxes
Uses English confidently at an effective operational level and communicates comfortably in Spanish
A health Insurance package after 3 months working for the Company.
Work from home in compliance with company policy.
Additional holiday days for loyalty after 2 years of work for Company.
An entertainment flight with a full flight aviation training simulator.
Contemporary and convenient office space in municipality of Gava in Barcelona.