Administrative & Operations Travel Coordinator

Administrative & Operations Travel Coordinator

Gourmand Breaks – Girona, Catalonia (Hybrid: Remote + Office)

About Us
Gourmand Breaks is a boutique, high-end receptive travel agency with over 30 years of expertise in designing bespoke food, wine, and cultural journeys across Spain, France, Italy, and Portugal.

As a small, close-knit team, we thrive in a calm, supportive, and respectful environment where collaboration, empathy, and attention to detail create exceptional client experiences. Our comfortable, home-based office in Girona offers a refined yet relaxed working environment, thoughtfully combined with hybrid remote work to support genuine work-life balance (typically 3 days remote, 2 days in-office).

The Role
We're seeking an experienced, reliable, and highly organized professional with a background in administration or operations (ideally in travel) to support the operational backbone of our luxury trips.

This is a hybrid role with flexibility for   full-time or part-time (approximately 75%)  , and an   immediate start   is available.

Key Responsibilities
Manage reservations and coordinate with premium suppliers (hotels, guides, wineries, etc.) across Spain, France, Italy, and Portugal
Handle administrative and operational tasks, including supplier payments, invoicing, and accurate record-keeping
Provide operational support during live trips: monitoring itineraries, client follow-up via Whats App/email, and coordinating on-the-ground logistics
Prepare personalized travel documents and client-facing materials
Support smooth day-to-day operations within a small, collaborative team

Who We're Looking For
Proven experience in administration or operations, ideally within travel, tourism, or hospitality
Fluent English (written & spoken) – essential, as all client communication is in English
Highly organized, detail-oriented,  reliable, and able to remain calm under pressure
Comfortable working autonomously within a small collaborative team
Service-driven mindset with a genuine interest in delivering exceptional client experiences
Strong advantage: experience with international clients; knowledge of French, Italian, or Portuguese
Bonus: a professional background that demonstrates consistency, reliability, and sound judgment

What We Offer
Stable role within a respected, 30-year-old boutique luxury travel company
A positive, harmonious small-team setting that values mutual support and professional respect
A flexible hybrid schedule that genuinely supports work-life balance
Opportunity to   work with inspiring food, wine, and cultural themes   and to contribute meaningfully in a low-pressure, client-focused culture
Competitive salary, based on experience and agreed working hours

How to Apply

If you enjoy managing the details that make luxury travel seamless and would like to contribute to thoughtfully crafted European journeys, we would love to hear from you.

Please apply with your   CV   and a   short note   outlining your relevant experience and what attracts you to this role.