Project Coordinator

Overview

Our organization is seeking a Temporary Program Coordinator to support the Office of Well-Being (OWB) while we recruit for a permanent replacement. This role offers high-visibility administrative and program support to the Chief Wellness Officer and the broader OWB team, focusing on coordinating meetings, communications, and operational deliverables across system-wide initiatives.

• Coordinate and support OWB programs, meetings, and initiatives across multiple stakeholders, often involving 60 participants.
• Prepare, format, and distribute slide decks, agendas, pre-reads, and follow-up materials.
• Manage the OWB program and operating calendars, ensuring ongoing updates and maintenance.
• Track metrics and support Monthly Operating Reviews.
• Draft and send communications to targeted hospital and system stakeholders using existing templates.
• Capture meeting notes, action items, and follow-ups; distribute summaries and materials.
• Support clinician well-being retreats and system meetings, including onsite coordination, note-taking, surveys, and follow-up reporting.
• Design and support OWB presence at large system events, such as booths and materials.
• Create, upload, organize, and maintain files in Microsoft Teams and SharePoint.
• Review and update SharePoint sites, including formatting and content edits.
• Utilize survey tools like Survey Monkey, Smartsheet, and Word surveys to collect and compile feedback.

• Experience in program coordination, executive support, or administrative project support.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including PowerPoint, Outlook, Word, and Excel.
• Experience with SharePoint, Teams, and calendar management.
• Comfortable coordinating large meetings and working with senior leaders.
• Highly organized, detail-oriented, and proactive.
• Prior healthcare or large enterprise experience preferred.

This position is based in an onsite administrative office and involves no direct patient care responsibilities.