Assistant Director of Admissions Event Programming

Assistant Director of Admissions for Event Programming

Location: Elon University Campus
Title: Assistant Director of Admissions for Event Programming
Position Type: Staff Full-Time
Days Per Week: Monday - Friday
Hours Per Week: 40
VP Area: Admissions and Financial Aid
Department: Admissions

The Assistant Director of Admissions for Event Programming falls under the Office of Admissions and Financial Aid. This position reports to the Director of Admissions for Campus Visit in the department of Campus Visit within Undergraduate Admissions. This role is responsible for planning and executing all on-campus undergraduate admissions events, as well as off-campus events/regional programming, all virtual programming, and will serve as a member of the daily campus visit presentation team.

Additionally, this position will offer supplemental support during fall travel, along with reading admissions files before committee. The position requires strong communication and relationship building skills while serving as the admissions liaison between faculty, deans, and other campus partners for events.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses.
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental, and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

• Bachelor's degree with 1-3 years experience in event planning, especially within higher education.

• 2+ years event planning within higher education, particularly in admission/enrollment.

• On-Campus Event Coordination
  • Coordinate all on-campus undergraduate admissions events, including but not limited to prospective student events (fall and spring open houses), admitted student programming, scholarship weekend, inclusive excellence-themed events, and visit from school/independent counselors.
  • Alongside the Director of Campus Visits, communicate effectively with all campus constituents, including members of senior staff; deans; and faculty to ensure all parties understand their roles and responsibilities related to supporting the events.
  • Serves as main point of contact with event technology, moving and set-up/Facilities Management, Campus Safety and Police, catering, and external vendors to ensure appropriate event support.
  • Drafts calendar and timeline of annual event communication and schedule approvals.
  • Works with the Operations and Communication team to create internal and external event communications.
  • Creates staffing plan for all events and leads the staff pre-event meeting.
  • Updates post-event surveys and ensures timely delivery to constituents, drafts summary reports after each event from survey data, schedule debrief meetings and adjusts future events accordingly.
  • Alerts campus community about admissions events in timely manner.
  • Conducts peer research on admissions events and assesses the feasibility of implementation.
  • Completes Crowd Manager Certification and develops emergency response plan.
  • Participates in regularly scheduled Campus Planning and Logistics meetings.
  • Serves as member of the Fellow Weekend Planning Committee in late fall.
  • Manages a personal expense report online via Elon's procurement card site.
• Off-Campus Event Coordination
  • Identifies appropriate venue spaces for off-campus programs.
  • Coordinates with on-site venue coordinators to set appropriate technology, catering, parking, and other event needs.
  • Collaborates with the Operations and Communications team to ensure registration and invites include the necessary information for each program.
  • Schedules pre and post-event meetings admissions staff and campus partners.
  • Coordinates…