Clinical Education Administrative Assistant

Clinical Education Administrative Assistant

Location:

Elon University Campus (Elon Main Campus, Elon, North Carolina)

Title:

Clinical Education Administrative Assistant

Position Type:
Staff Part-Time

Days Per Week:
Monday - Friday

Hours Per Week: 20

VP Area:
Office of the Provost and Academic Affairs

Department:
School of Health Sciences

The Clinical Education Administrative Assistant provides administrative, organizational, and systems support to the clinical education team. This role is designed to reduce operational burden, improve efficiency, and ensure consistency across processes related to scheduling, documentation, accreditation, communication, and systems management.

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative, and best‑run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development, and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh, and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family‑friendly recreation, cultural events, and outdoor activities.

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses.
• Tuition remission for approved graduate‑level courses after 12 months of employment.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment, and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners, and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences, and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity, and an ethic of service.

• Associate degree (A.A.) or equivalent from two‑year college or technical school; or six months to one‑year related experience and/or training; or equivalent combination of education and experience. Bachelor's degree preferred.
• 2 years of administrative support experience.

• Strong organizational skills and attention to detail.
• Expertise with Microsoft Outlook, Excel, Teams, and SharePoint.
• Ability to learn Exxat (with training) to become program super‑user.
• Clear written and verbal communication skills.
• Professional discretion with sensitive information.
• Ability to work autonomously with detailed instructions.

• Systems and Platform Support
  • Assist with routine tasks in Exxat, including data entry, checklist monitoring, report pulls as directed, document uploads, as well as system‑wide audits and updates.
  • Support organization and maintenance of Microsoft Teams and SharePoint, including folder upkeep, document filing, version control, and permission requests.
  • Process Affiliation Agreements through the university system for signatures and full execution.
  • Request Certificates of Insurance for clinical facility affiliates, maintain documentation and annual distribution.
  • Help maintain standardized templates, forms, and shared resources used by the clinical team.
• Scheduling and Logistics
  • Reserve rooms for student testing, onboarding…