Payroll & Invoicing Specialist

Payroll & Invoicing Specialist Job Description

We are seeking a dedicated Payroll & Invoicing Specialist to manage payroll processing and invoicing tasks effectively. This role involves ensuring accurate payroll for both hourly and salaried employees and maintaining precise billing records.

• Process weekly payroll for approximately 30 hourly field employees and 5 salaried office staff using ADP.
• Review and verify timesheets, hours worked, wage scales, and pay rates to ensure compliance with state wage scale requirements.
• Produce and distribute required payroll reports while maintaining payroll records across all employee groups.
• Administer payroll‑related benefits entries, including 401(k) profit sharing, employer‑paid health benefits, and voluntary dental and vision plans.
• Create and issue client invoices using Quick Books, verifying hours, rates, and project details to ensure accurate billing.
• Resolve any billing discrepancies in coordination with project managers or clients and support month‑end processes.

• Proficiency in payroll processing and invoicing.
• Strong attention to detail, organization, and follow through.
• Ability to maintain confidentiality and handle sensitive employee information.
• High level of dependability and responsibility.

• High school diploma or equivalent is required.
• Associate or bachelor's degree is preferred.
• Experience with ADP and Quick Books is an advantage.
• Payroll and/or invoicing experience in the construction industry or similar is preferred.
• Familiarity with state wage scale requirements.

This is a full‑time, in‑office position with working hours from 8am‑4:30pm or 8:30am‑5pm, Monday through Friday.

This is a Contract to Hire position based out of Elkridge, MD.

The pay range for this position is $31.25 - $44.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Elkridge, MD.

This position is anticipated to close on Jan 27, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.