Benefits Specialist; HR

SCHEDULE

Days:
Monday - Friday, weekends rarely
Work: 8:00 AM - 4:30 PM (May vary based on need.)
Hours Per

Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00

Applications are being accepted from current County employees as well as members of the public.

This position is responsible for the administration of county benefits, workers compensation, FMLA and county leave programs, and other human resources tasks described herein.

Review and process employee maintenance changes ensuring accuracy, timeliness and completeness of employee information in the Human Resources Information System (HRIS).

Work closely with all areas of the Finance Department to ensure necessary communication and accurate information is maintained in HRIS system to ensure accurate payroll processing.

Provide daily maintenance and updating of benefit rates, pay rates, codes and tables in HRIS system and perform significant year-end closing functions as well as providing subject matter expert guidance to other members of the staff regarding the data types listed and HRIS system functions.

Administration of employee benefit programs including wellness program, employee assistance program, group life insurance, medical, dental and vision, short-term and long-term disability, pensions, investments, and savings to include claims resolution, change reporting, payment processing and tracking for all benefit types, annual re-evaluation of policies for cost effectiveness, information activities program, and vendor management.

Provide statistical data relative to employee benefits and workers compensation to the Benefits Manager upon request.

Administer and coordinate open and annual enrollment for all county benefits according to established policies and procedures. Confirm elections with employees. Manage S125 plan renewals and annual required notice distribution. Collect, manage and data.

Assist in the implementation of approved benefit plans and changes. Responsible for preparing announcement material, booklets, and other media for communicating plans to employees. Conduct employee meetings and arrange for enrollment of employees in optional plans. Conduct employee benefit seminars for local personnel. Revise and reissue all communications material on benefits as needed. Advise and counsel employees on existing benefits.

Perform as subject matter expert and liaison for all departments regarding benefits, retirement, FMLA and county leaves and workers compensation issues; providing information, resolving employee and manager related questions or problems and communicating with third party vendor if necessary.

Review and monitor benefit claims paid by the county and report to management with budget and/or policy concerns.

Provide assistance to Benefits Manager in the preparation of the benefit budget.

Assist in compliance of Affordable Care Act, including 1095 generation and distribution. Prepare 1095 files for IRS submission.

Oversee and provide guidance for entire FMLA process including coordinating services with FMLA vendor, departmental communication, employee support and problem solving and coordination with other benefits.

Manage S125 plan including reconciliation of monthly invoices, payment processing and year-end plan reconciliation and tracking/.

Maintain accurate employee data by performing monthly/yearly reconciliation of participation and billing charges in relation to health insurance, dental insurance and other applicable benefits.

Conduct employee onboarding, transfers and off-boarding ensuring completeness of all benefit enrollment and change forms. Explain changes in benefits when appropriate.

Administer the entire COBRA process, including but not limited to notifications, compliance, and enrollment. Generate overage dependent letters for 26 year olds.

Maintain and update retiree and OPEB data in HRIS and internal spreadsheets; maintain sick credit usage, provide annual and monthly premium coupons and maintain monthly EFT payments to Treasurer. Maintain data on a monthly basis for monthly processing of retiree changes including monitoring ages and Medicare eligibility, sick credit balances and COBRA eligibility. Assist with creation of Retiree and COBRA invoices.

Provide appropriate retiree communication. Work closely with the Finance Department related to OPEB liability.

Work closely with the Finance Department to prepare information and provide assistance for annual audit.

Provide training seminars for employees on benefit changes.

Oversee and provide guidance for entire Workers Compensation process including coordinating services with outside program administrator, departmental communication, employee support and problem solving, and coordination with other benefits. Maintains and updates the system for recordable and non-recordable injuries. Maintain workers compensation, benefit records, reports and employee files, ensuring up-to-date information.

Assist in the development and implementation of the internal policies and procedures regarding…