Part Time Human Resource Assistant

Why Consider a Part-Time HR Role with the City of Elkhart

This part-time Human Resource Assistant position offers the opportunity to work in a professional City environment while supporting essential Human Resources operations. The role involves handling confidential information, assisting with daily HR processes, and contributing to the work that supports City employees and services. With predictable part-time hours within a standard business day, this position is well suited for individuals seeking flexibility while gaining meaningful experience in Human Resources and public service.

DEPARTMENT Human Resources

POSITION Human Resource Assistant – Part Time

DIVISION Administrative

STATUS Part Time

CATEGORY Hourly, $18–$20

FLSA Non-exempt

REPORTS TO Human Resources Department Head

Provide administrative support services to the Human Resources department. This position requires complete confidentiality and cooperation with members of the department, City employees, and the public.

The office is open Monday through Friday, 8:00 a.m. to 5:00 p.m. This part-time position is scheduled for up to 28 hours per week within those hours.

• Answer telephone calls, direct calls, take messages, and greet visitors.
• Pick up, deliver, and distribute departmental mail.
• Provide administrative support to the Human Resources Department, including:
  • Processing completed applications daily; entering into database, sending to hiring department, and filing.
  • Assisting with maintaining personnel files.
  • Assisting with scheduling various meetings and interviews.
  • Completing verifications of employment requests in a timely manner.
  • Assisting with tracking seasonal employees.
  • Processing accounts payable.
  • Recording and receipting insurance payments.
  • Recording injury reports in the OSHA website.

• Assist Human Resources staff with filing and other clerical duties.
• Assist with maintaining Human Resources forms.
• Assist with tracking seasonal employees for Human Resources.
• Provide backup support for Human Resources staff as needed.
• Perform other duties as needed in cooperation with other staff members.

• High school diploma or G.E.D. equivalent.
• Previous office experience preferred.
• Good organizational and computer usage skills required.
• Must be detail oriented.

• Valid driver’s license and reliable transportation.
• Ability to organize and prioritize work while maintaining a high degree of confidentiality.
• Knowledge of standard office equipment and procedures, including good grammar, spelling, and punctuation.
• Proficiency in Word, Excel, and Access applications, including accurate typing and data entry.
• Knowledge of City government and its various departments.
• Ability to communicate effectively with employees and the public in both written and oral form.

• Normal vision with or without correction.
• Ability to work with a pleasant personality and interact with all types of people.
• Ability to physically perform tasks listed above with or without reasonable accommodation.

• Work is performed up to 28 hours per week in a standard office environment.

• The City of Elkhart is a Drug Free Workplace.
• Successfully passing a post offer drug screen is required.
• Random drug testing may be conducted after employment.
• Background checks producing acceptable BMV and criminal history reports required.

• The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described to perform the principal duties, responsibilities, and essential job functions.
• This job description describes the general nature and level of work being performed and is not all-inclusive.
• Employees may be required to perform other job-related duties as requested by the Mayor.
• All requirements are subject to possible modification to reasonably accommodate individuals with a disability.