Logistics Coordinator

We are seeking a seasoned Senior Logistics Coordinator Admin to take ownership of daily logistics coordination, administrative oversight, accounts receivable follow-up, and cross-department communication. This role requires someone who understands logistics operations end-to-end, anticipates issues, and resolves them without constant direction.

This is not an entry-level role. You will be trusted to manage details, improve processes, and keep operations running smoothly.

• Own shipment scheduling, carrier coordination, and delivery tracking
• Proactively identify and resolve shipping delays, discrepancies, and compliance issues
• Prepare, review, and manage shipping documentation and compliance paperwork
• Generate and analyze operational and financial reports
• Oversee customer invoicing requests and support accounts receivable follow-up
• Monitor aging reports, follow up on outstanding balances, and elevate issues as needed
• Serve as a primary liaison between customers, carriers, vendors, sales, and operations
• Support sales teams with complex orders, documentation, and shipment planning
• Maintain accurate logistics, inventory, customer, and financial data in systems such as Quickbase
• Identify process gaps and recommend improvements to increase efficiency and accuracy

• 2+ years of experience in logistics coordination, operations administration, or supply chain support
• Strong Excel skills, including reporting, tracking, and data validation
• Experience with logistics systems, ERP/CRM platforms, or accounting software
• Solid understanding of domestic shipping processes; international experience a plus
• Working knowledge of accounts receivable workflows and documentation
• Excellent communication skills and ability to manage multiple stakeholders
• Highly organized, detail-driven, and comfortable working independently

• Experience in high-volume or multi-department logistics environments
• Prior responsibility for training or mentoring junior staff
• Bilingual English/Spanish

• Office-based
• Full-time, Monday through Friday; flexibility required during peak shipping activity

This role offers ownership, visibility, and real influence over day-to-day operations. Your work directly impacts shipment accuracy, customer satisfaction, and cash flow. If you want a stable role where competence is expected and noticed, this position delivers.