Office Associate

Job Requisition : 53537
Opening Date: 02/23/2026
Closing Date: 03/06/2026
Agency: Department of Human Services
Class

Title:

OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Salary: $4,004 - $5,464 per month ($48,048 - $65,568 per year)
Job Type: Salaried
Category: Full Time
County: Kane
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: —
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Elgin Mental Health Center located in Elgin, Illinois. Working in the forensic building provides complex and difficult clerical work for the Security Department. The role includes taking minutes for a variety of committee meetings, creating, keyboarding, verifying, and proof‑reading documents, forms, and reports that use specialized medical and psychological terminology, and producing computerized reports, forms, flow charts, graphs, and statistical data.

The associate maintains a tickler file to track due dates for required reports and responses to external organizations, including the Office of Inspector General (OIG), and completes timekeeping for the Security Department.

• Provide complex clerical support for the Security Department in the forensic building.
• Create and update all security‑related databases, including tracking restraint, seclusion, and physical hold usage on all forensic and civil units.
• Maintain a tickler file to track due dates for required reports and responses, including those to OIG.
• Answer, screen, and forward communications for the Security Department.
• Perform other duties as required or assigned within the scope of the above responsibilities.

• High school completion and at least two (2) years of office experience.
• Keyboarding accuracy of at least 45 words per minute.

• Use of office equipment, including personal computers and Microsoft Office.
• Pass the IDHS background check.
• Pass a drug screen for substances prohibited from recreational use under Illinois law.

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Monday – Friday, 7:00 am – 3:00 pm; 30‑minute unpaid lunch.

750 S State St, Elgin, Illinois, 60123

Email: DHS.Hiring Unit

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well‑being for everyone in Illinois. Our values are the principles that guide us in removing systemic barriers and creating lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10–25 Days of Paid Vacation time annually (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12‑hour & part‑time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program – a supplemental retirement plan
• Optional Pre‑Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits, visit (Use the "Apply for this Job" box below)..

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