Pricing & Vendor Data Specialist

The Pricing & Vendor Data Specialist is responsible for maintaining accurate vendor pricing, product data, and inventory records across Fox Valley Fire & Safety’s ERP and inventory management systems. This role serves as a key operational support function for the Accounting, Purchasing, Inventory, and Warehouse teams by ensuring pricing integrity, data accuracy, and compliance with internal controls. The Pricing & Vendor Data Specialist plays a critical role in supporting cost management, margin accuracy, and efficient vendor operations.

This role reports to the Inventory Manager.

• Enter, update, and maintain vendor pricing, cost changes, and vendor IDs within ERP and inventory management systems.
• Create and maintain new item numbers, SKUs, and product records with a high degree of accuracy.
• Maintain and update existing item records, including descriptions, categories, pricing, vendor details, and units of measure.
• Review vendor pricing files, quotes, and cost sheets to ensure accuracy and completeness prior to system entry.
• Monitor incoming vendor updates (emails, price increases, spreadsheets, etc.) and ensure timely and accurate data entry.
• Maintain organized digital records of pricing updates, vendor correspondence, and revision history.
• Identify discrepancies between vendor invoices and historical pricing in Profit Zoom (PZ); investigate variances and collaborate with the Warehouse Manager and Accounting team to resolve issues.
• Support pricing audits, cost comparisons, margin analysis, and related reporting as needed.
• Assist the Accounts Payable team with entering, reviewing, and validating invoices for accuracy, proper coding, and required approvals.
• Provide backup support to Accounts Payable during PTO coverage or peak workload periods.
• Collaborate with Purchasing, Inventory, and Accounting teams to validate pricing used on purchase orders and vendor invoices.
• Load, maintain, and reconcile sprinkler inventory data within PZ.
• Support data cleanup initiatives, report generation, and special projects as assigned.
• Ensure compliance with company pricing policies, approval workflows, and internal controls.

• High school diploma or equivalent required.
• 1–3 years of experience in data entry, vendor maintenance, purchasing, accounting support, or a related administrative role.
• Strong proficiency in Microsoft Excel, including formulas, sorting, and data validation.
• Experience working with ERP and/or inventory management systems;
  Profit Zoom experience preferred but not required.
• Exceptional attention to detail with a strong focus on accuracy and data integrity.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating across departments to meet deadlines and operational needs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role:
Sitting, bending, standing, and lifting a maximum of 20 lbs.

This role offers hourly compensation in the range of $23-24 based on experience, paid in bi-weekly installments. FVF&S Co. offers full health benefits with coverage beginning on the first day of employment. A 401k with company match is also available, and FVF&S Co. is 100% employee owned, offering an Employee Stock Ownership Plan after 1 year of employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.