Senior Event & Field Operations Manager

Overview

About Fluid Logic
At Fluid Logic, we're reimagining how humans hydrate. Our Intelligent Hydration systems combine cutting-edge hardware with powerful software to optimize performance, health, and recovery—starting with elite athletes and expanding to everyday adventurers. We believe the future of wellness is precision-driven, personalized, and always evolving—and we're just getting started.

About The Role
We’re seeking a highly organized, creative, and strategic Senior Event & Field Operations Manager to lead the planning and execution of large-scale customer-facing initiatives — including trade shows, sales demos, photoshoots, and data science research mobilizations. You’ll ensure every execution — from research field deployments to live brand experiences — runs seamlessly, reflects our precision-driven identity, and drives company goals in sales, marketing, and innovation.

This role reports directly to the VP of Brand Creative and serves as a critical operational partner to marketing, sales, and R&D leadership. You’ll blend creative problem-solving with disciplined operational management, overseeing complex logistics, asset tracking, vendor partnerships, and travel coordination across multiple teams and activations.

What You'll Do

• Lead the end-to-end planning and execution of trade shows, demos, photoshoots, and data science research mobilizations — managing concepting, scheduling, budgeting, logistics, and on-site operations.
• Oversee asset tracking and logistics management, maintaining inventory accuracy, transport readiness, and proper storage for demo gear, branded materials, and research equipment.
• Manage vendor relationships, including negotiation, contracts, performance tracking, and long-term partnership development across fabrication, shipping, creative, and technical service providers.
• Coordinate all travel logistics for teams, talent, and assets, managing itineraries, bookings, and schedules for domestic and international activations.
• Orchestrate data science research mobilizations, aligning technical, marketing, and operations teams to ensure efficient and compliant data collection and testing logistics.
• Own sales demo and brand experience operations, ensuring all customer-facing setups are polished, functional, and strategically aligned with marketing and sales goals.
• Orchestrate photoshoots and media productions, coordinating creative teams, talent, and locations to deliver cohesive, high-quality visual assets that reinforce the brand.
• Develop and manage master event strategy and calendar, aligning activations with company milestones, launches, and market opportunities.
• Track budgets, expenses, and ROI, ensuring financial accountability and continuous performance improvement.
• Serve as the operational hub between creative, sales, and R&D teams, maintaining transparent communication and ensuring seamless execution from planning to delivery.

What Success Looks Like In This Role

• All activations — from field research to national trade shows — are executed flawlessly, on schedule, and within budget.
• Assets, materials, and demo equipment are consistently tracked and accounted for across programs.
• Vendor relationships are strong, cost-effective, and performance-driven.
• Teams are aligned and supported through clear communication and operational excellence.
• Post-event analytics demonstrate measurable business and brand impact.
• You’re recognized as a strategic partner to the VP of Brand Creative, trusted to transform ideas into exceptional, high-performing brand experiences.

What You'll Bring

• 5+ years of experience in event management, marketing operations, or field logistics, ideally in a technology, consumer, or performance-oriented industry.
• Proven experience managing large-scale events, demos, research deployments, and complex logistics.
• Strong skills in asset tracking, vendor management, and travel coordination.
• Excellent project management, negotiation, and communication skills.
• Proficiency with project management tools (Asana, ) and CRM or logistics systems (Airtable, Hub Spot, etc.).
• Creative problem-solving ability and composure under pressure.
• Willingness to travel up to 30% and manage dynamic…