Administrative Assistant V

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high‑impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing results that matter. Come work with the best!

We offer opportunity, unique challenges, and clear‑sighted commitment to the mission. SPA:
Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high‑priority needs, assessing cutting‑edge technologies, and supporting capabilities for our National Defense.

The Space Systems Group (SSG), part of SPA’s Space and Intelligence Division, provides timely and objective assessments and recommendations integrating technical, operational, programmatic, policy and business analysis. We focus on our key clients in the Space community, including the US Space Force’s Space Systems Command (USSF/SSC). We work tirelessly to provide integrated solutions based on information and communications throughout the chain of command.

We provide clear and consistent analysis and recommendations which are aligned to strategic and leadership goals while balancing the ability to execute on time and on budget within the technical communities.

SPA has an immediate need for a Directorate‑level Senior Executive Administrator.

The Space Systems Integration Office (SSC/BZ) is responsible for supporting and integrating current and future space acquisition programs, responding to warfighter requirements, evaluating emerging technologies, and communicating with international, commercial, and inter‑agency partners. BZ integrates disparate systems into the Warfighting Enterprise with a Unity of Effort through Enterprise Integration.

This position interacts with Space Systems Command, BZ leadership and their staff on a daily basis. The successful candidate will provide executive administrative support to Space Force customers in El Segundo, CA and will be a key member of the premier space acquisition organization responsible for delivering space‑based capabilities and effects to our warfighters and allied partners.

• Apply critical thinking and experience to develop solutions for customers’ most challenging issues.
• Assist with, prepare, and coordinate office communication, memoranda and correspondences.
• Prepare presentations, reports, and large documents as needed.
• Provide calendar support to the Senior Acquisition Executive (SAE), Senior Advisor, the military O‑6 Director, and the Civilian Deputy (DISES).
• Act as primary focal point for interface and coordination of all BZ Front Office processes.
• Coordinate work closely with the BZ Strategic team to support strategic communications planning activities to include sustainment activities.
• Schedule, prepare, and participate in meetings at the appropriate classification level (unclassified/classified/SAP). Manage, coordinate, and deconflict usage of government conference rooms or facilities.
• Plan and schedule meetings/events, including facilities, audio‑visual, other materials/documentation, security requirements, and record meeting minutes.
• Organize logistical issues to support customer meetings and travel, including providing read‑ahead materials and tracking the status of action items.
• Support customers with official travel using the Defense Travel System (DTS), including submitting travel authorizations and vouchers.
• Understand Department of Defense, Air Force, and Space Force organizations, processes, procedures, instructions, and guidance.
• Support customer meetings by providing read‑ahead materials, drafting meeting minutes, and…