Administrative Assistant II

Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.

Our integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology.

At Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built.

Discover how Consertus is driving transformative change for our clients, our people, and the communities we serve at

About this Role:

Consertus is seeking an Administrative Assistant II to provide administrative support to LAWA's The Development Group (TDG) Cost Accounting Team. This role supports high-volume administrative activities including consultant timekeeping support, routing budget memos/requests, maintaining cost-related logs and lists, and managing shared electronic files and reporting.

Key Responsibilities:

• Provide routine and non-routine administrative and clerical support in accordance with established procedures.
• Support consultant timekeeping services, including assisting/training new timekeeping application users.
• Prepare and route budgetary memos and requests.
• Update and maintain charge code lists, contract budget authorizations, and monthly expenditure data.
• Gather, review, and compile statistics and data into established reports for internal use.
• Scan documents and reports as needed; assist with report creation/revisions (spreadsheets, graphs, or narrative reports) as directed.
• Verify gathered data, including matching supplier invoices against file copies when required.
• Distribute reports as directed by supervisor.
• Draft correspondence and reports that do not require supervisor's personal attention.
• Maintain general files and shared electronic filing systems.
• Answer phones, screen callers, take and relay messages, and route calls appropriately.
• Receive, sort, and distribute mail.
• Maintain an organized workspace and assist with general administrative support as needed.
• Contribute to team goals through productive collaboration with all stakeholders.
• Perform other duties as assigned.

Minimum Qualifications

Required Experience

• 5+ years of relevant administrative experience.
• High school diploma (or equivalent)
• Strong written and verbal communication, organizational, and interpersonal skills.
• Ability to work independently and bring assignments to completion with minimal supervision.
• Ability to work in a high-volume, dynamic team environment.
• Self-starter and strong multi-tasker; accountable and dependable follow-through.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Demonstrated proficiency with Prolog, Windows, keyboarding, and general office software (word processing, spreadsheets, databases).

Preferred Qualifications

• Working knowledge of TDG policies and procedures.

Working Hours &

Location:

Full-time and exempt role

• Hybrid work arrangement.
• Monday-Friday, 8:00 AM
  -5:00 PM.
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday, and Thursday.
• May assume other duties as required/needed.

Compensation Range: $24.00 Hourly

What's In It for You:
List benefits as applicable - Comprehensive health coverage (medical, dental, and vision)

• Company-paid life and disability insurance
• Optional benefits like pet insurance, legal, and supplemental health plans
• 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
• Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
• Access to Consertus Academy for continuous learning and development

How to Apply:

If you're interested in this Administrative Assistant II opportunity supporting LAWA, please apply online through the Consertus Careers site. Be sure to attach your resume and include your relevant administrative experience and software proficiency (MS Office; Prolog if applicable). Qualified candidates will be contacted to schedule next steps.

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.