Executive Assistant Security Clearance

Position: Executive Assistant with Security Clearance
POSITION:
Executive Assistant

LOCATION:

El Segundo, CA REQUIRED SECURITY CLEARANCE:
Active TS with SCI eligibility POSITION TYPE/STANDARD

WORK HOURS:

Full time, 40 hours

THE OPPORTUNITY:

Upon award, BTAS will be filling potential openings for the Space Systems Command (SSC). SSC plays a critical role in advancing the United States's space capabilities, delivering cutting-edge solutions to protect and enhance national security. SSC/SZBC specializes in highly classified Space Domain Awareness (SDA) systems, Defensive and Offensive Space Control (DSC/OSC) capabilities, and space test range assets to support the Department of Defense's (DoD) current and future operational needs.

As a leader in space technology, SSC/SZ-BC is responsible for the development, integration, testing, deployment, and sustainment of mission-critical systems spanning the entire acquisition life cycle. These efforts ensure the United States Space Force (USSF) and its mission partners maintain a strategic advantage in space operations. This position will support multiple SSC/SZ-BC programs, as well as other initiatives across the Space Force, Air Force, and allied organizations.

Join us in shaping the future of space operations and contributing to the defense of our nation's space assets.

WHO WE ARE:

BTAS is a woman-owned small business founded in 1995, located near Wright-Patterson Air Force Base in Beavercreek, OH. We have earned national and regional awards in the Department of Defense for our proven IT, Engineering, and Program Management capabilities. We are committed to working with exceptional quality and professionalism to deliver excellence to our customers, while providing our employees a stimulating and satisfying work environment as we collaborate with teammates to achieve common goals.

PRIMARY RESPONSIBILITIES:

* Assist the government in routine business operations, including executive-level administrative support, office management, personnel management, human resources management, and configuration and data management
* Conduct research, prepare statistical reports, handle information requests, coordinate personnel and appraisal records, manage mail distribution and office support services
* Manage executive schedules, plan government travel from booking to reimbursement (i.e., Defense Travel System), coordinate staff activities, and arrange meetings, events, and conventions
* Assist and advise on analyzing, interpreting, monitoring, disseminating, and resolving tasks including internal and external organization inquiries and Task Management Tool (TMT) tasks
* Ensure documents comply with Space Systems Command, Space Force, Air Force, and DoD policies, laws, and regulations
* Facilitate interfaces with critical acquisition organizations, ensure document quality and completeness
* Develop, document, modify, transition, and maintain standard functional databases to support organizational mission requirements
* Plan and execute the transition of program-specific software and databases into standard or updated systems as approved
* Manage government civilian recordkeeping and act as the primary contact for civilian human resource management functions
* Provide guidance on civilian procedures, rules, and regulations
* Identify and justify requisitions for vacant civilian positions, complete Request for Personnel Actions and security waivers
* Create Core Personnel Documents and update Manpower Change Requests
* Assist with special civilian manpower requests such as Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations
* Attend and support administration of meetings and reviews; schedule using Microsoft Calendar, capture action items, record minutes, and disseminate them timely
* Assist with submission and processing of military and civilian awards and decorations
* Monitor status of outbound personnel for awards, order plaques, update recognition boards
* Notify government of award timelines, assist with preparing award packages, ensure compliance with regulations
* Monitor award package processing until presentation; assist with awards board process including vote consolidation and…