Executive Assistant - Technology

Executive Assistant - Technology page is loaded## Executive Assistant - Technology locations:
El Segundo CA Mariposatime type:
Full time posted on:
Posted 2 Days Agojob requisition :
R2782

Company Overview  Immunity Bio, Inc. (NASDAQ: IBRX) is a commercial-stage biotechnology company developing cell and immunotherapy products that are designed to help strengthen each patient’s natural immune system, potentially enabling it to outsmart the disease and eliminate cancerous or infected cells. We envision a day when we no longer fear cancer, but can conquer it, thanks to the biological wonder that is the human immune system.

Our scientists are working to develop novel therapies that harness that inherent power by amplifying both branches of the immune system, attacking cancerous or infected cells today while building immunological memory for tomorrow. The goal: to reprogram the patient’s immune system and treat the host rather than just the disease.

• Immunity Bio is developing cutting-edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases.  
• Opportunity to join a publicly traded biopharmaceutical company with headquarters in Southern California.  
• Work with a collaborative team with the ability to work across different areas of the company.  
• Ability to join a growing company with professional development opportunities.
** Position Summary
** The Executive Assistant will assist the Chief Technology Officer and their direct reports by performing high-level administrative work.  The role will navigate the executive calendars to support prioritization of business needs and travel planning; and will serve as a liaison with internal and external stakeholders while maintaining confidentiality.
** Essential Functions
*** Coordinate a variety of travel, meetings, and other calendar appointments, requiring interaction with both internal and external contacts.
* Anticipate the executive’s needs and prepare required materials for conferences, meetings, calls, and various appointments.
* Process all invoices to ensure timely and accurate payments.
* Track contracts through negotiation, approval, distribution, and execution process including the required follow-ups with legal, finance, and supply chain as needed.
* Assist in managing calendar in Outlook, manage contacts lists and send invitations.
* Schedule meetings, prepare agendas, and record and distribute meeting minutes.
* Provide coordination for Technology projects and activities, track progress to milestones/deadlines and follow up on deliverables.
* Screen and draft internal and external correspondence, emails, memos, and reports.
* Prepare and submit expense reports and reimbursements.
* Represent the executive and exchange sensitive information with key company contacts including regulatory agencies, advisory boards, clients and other external business constituents.
* Maintain and track the department budgets.
* Support preparation of presentations and materials for internal and external meeting.
* Identify and implement process improvements for administrative workflows and department operations.
* May provide guidance or coordination support to other administrative staff supporting Tech Ops.
* Document and maintain standard operating procedures (SOPs) of administrative processes.
* Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities.
** Education & Experience
*** High School diploma required, Bachelor’s Degree in Business Administration or related field preferred.
* 8+ years’ professional experience as an Executive Assistant.
* Prior experience working with confidential or sensitive information, preferably in the medical or pharmaceutical industry, is required.
* Experience documenting and maintaining standard operating procedures for administrative processes required
** Knowledge, Skills, & Abilities
*** Ability to thrive in a fast-paced and highly matrixed biopharmaceutical environment that requires adaptability,…