Senior Coordinator Aerospace Center & W.M. Keck Center; Temp

Position: Senior Coordinator for Aerospace Center & W.M. Keck Center (Temp)
Position Information

Hiring Department:
Aerospace Center & W.M. Keck Center

Reports To:

Director

Job Location:

On-site;
El Paso, TX

Posting End Date:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours:

40 hours per week, standard Monday
- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status:
Exempt

Earliest

Start Date:

03/02/2026

Salary: $46,550 annually

Required Application Materials:

* Resume

* Cover Letter

* List of three references

Incomplete application will not be considered.

Note:

This is a full-time, temporary position effective 3/1/26-8/31/26, contingent upon the availability of funds, with the possibility of extension. The position is eligible for full benefits, including medical, dental, and vision.

Position Summary

Coordinates, plan, and execute special events, seminars for Aerospace Center and Keck Center. Supports the administrative and business functions of Keck Center, working closely with Keck Center leadership to expand research and development, within area of assigned responsibility.

Statement of

Duties and Responsibilities:

Plan, organize, and execute special events and seminars. Assists with activities of staff in a business function, division, or department.

Coordinate with internal teams and external vendors for logistics, catering, and venue arrangements.

Coordinate all aspects of event registration, ensure effective communication with attendees, and conduct comprehensive post-event evaluations

Ensure all events comply with organizational policies, safety regulations, and quality standards.

Overseeing travel related activities including processing travel authorization and ensuring submission of expense reports for travel reimbursement.

Works with Keck business staff to assist submission of purchase in Miner Mall.

Works with Keck business staff to ensure timely reconciliation of all cost center, institutional account, gift accounts, etc.

Creates documents and materials that follow organizational standards and branding.

Coordinates activities of staff in a business function, division, or department.

Oversees the preparation of management and productivity reports and studies.

Organizes special investigations and research studies.

Creates documents and materials that follow organizational standards and branding.

Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and coordinates

evaluation activities.

Coordinates the implementation of techniques for evaluating business functions or division or department activities.

Organize budget requests, monitors budget expenditures, and makes adjustments as necessary.

Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.

Identifies areas of needed change and makes recommendations to improve operations.

Provides technical guidance for a business function, division, or department.

May participate in planning and implementing staff development activities.

May coordinate the preparation, development, review, and revision of legislation.

May represent the business function, division, or department at meetings, conferences, and seminars or committees.

Plans, assigns, and supervises the work of others.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities:

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education:

Bachelor's Degree

and

Experience:

Three years of related experience; or equivalent combination of education and experience.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and…