Tax & Insurance Analyst

Overview

MIMCO is seeking a highly organized and analytical Tax & Insurance Analyst to manage and improve processes related to property tax compliance, insurance policy administration, forecasting, budgeting, and claims management for a portfolio of commercial real estate assets. This role ensures compliance with tax and insurance obligations, improves operational efficiency, and identifies cost-saving opportunities while maintaining collaboration across departments and third-party consultants.

This position exists in a temperature-controlled environment.

• Property Tax Management, Compliance, & Reporting
• Partner with tax consultants, Accounting, and Property Management teams to ensure accurate assessments and tax obligations.
• Review property tax assessments and manage the appeal/protest process for over-assessed properties.
• Coordinate invoicing and payments for third-party tax consultants and City Brokerage, ensuring accuracy and compliance.
• Monitor tax budgets and accruals, identifying and addressing variances or discrepancies.
• Support negotiations related to abatements, exemptions, and tax incentives.
• Ensure timely payment of all tax obligations for MIMCO-managed partnerships.
• Coordinate with Lease Administrators to ensure proper collection and remittance of tenant real estate tax reimbursements.
• Maintain jurisdictional tax compliance and respond to notices in coordination with Legal and Accounting.
• Oversee the use and effectiveness of the Yardi Tax Module.
• Tax Forecasting, Research, & Planning
• Prepare projections and scenario analyses to support budgeting and strategic decision-making.
• Collaborate with Finance and Accounting to ensure accuracy in tax expense recognition and deferred taxes.
• Monitor changes in tax legislation that impact MIMCO’s portfolio and operations.
• Identify tax-saving strategies, including abatements and local incentives.
• Estimate tax implications of acquisitions, dispositions, refinances, and lease agreements.
• Insurance Policy Management, Cost Analysis, & Budgeting
• Review and manage all insurance policies across the portfolio for appropriate coverage.
• Analyze property-level insurance costs and allocations; identify cost-saving opportunities.
• Collaborate with brokers to evaluate and benchmark insurance policies for adequacy and competitiveness.
• Assist with the preparation of insurance budgets and forecasts for current assets and acquisitions.
• Ensure coverage adequacy including general liability, loss of rent, named storm, flood, umbrella, and specialty policies.
• Evaluate alternative insurance structures such as self-insurance or captive.
• Track policy renewal dates; coordinate with accounting and insurance brokers for timely renewals.
• Monitor tenant insurance compliance and policy renewals through collaboration with Property Management.
• Communicate key insurance metrics and options to management and GPs.
• Claims Management, Policy Compliance, & Documentation
• Serve as the primary contact for all insurance claims, working with internal teams and insurers.
• Coordinate collection and submission of required documentation for property, liability, and loss of rent claims.
• Track claim statuses, ensuring timely processing, communication, and resolution.
• Maintain accurate claims records and generate regular reporting for management.
• Ensure compliance with lease, lender, and regulatory insurance requirements.
• Collaboration & Communication
• Work across departments to integrate tax and insurance considerations into operational and strategic decisions.
• Communicate critical tax and insurance obligations, timelines, and changes to relevant stakeholders.
• Manage third-party relationships with tax consultants and insurance brokers effectively.
• Clearly explain policy terms, claim processes, and risk management strategies to internal stakeholders.
• Process Improvement & Training
• Evaluate and improve tax and insurance processes, including adoption of automation or software solutions.
• Standardize documentation and procedures for handling tax notices, bills, insurance renewals, and claims.
• Provide training to relevant employees on updates and procedures relating to taxes and insurance.
• Perform in a manner that will…